The accounting manager at ACCEND Construction LLC a subsidiary of Skyline Commercial Interiors, Inc. dba (“Skyline Construction”) is accountable for the overall accounting operations of the company, to include providing direction and control to the financial and accounting functions of the company by participating in the formation and implementation of financial plans, furnishing account information for planning and control. You will collaborate with Skyline Construction's Accounting team and Controller and participate in basic accounting functions, such as payroll, collections, account payable, billings, account receivables, cash management and maintaining financial records.
Essential Duties and Responsibilities
Accounting Department Management
Maintain regulations and laws of accounting procedures and carries out financial auditing procedures
Able to effectively communicate with employees and maintain a positive working relationship when addressing problems and creating solutions
Perform accounting team (staff and senior accountant) functions when accounting team is absent or when workload dictates.
Maintains Sage accounting system and other technology tools (e.g., ProCore) to ensure accurate and timely operation. Ensures technology purchases occur within policy and are aligned with the Skyline technology strategy.
Maintains cash flow by monitoring bank balances and cash requirements
Coordinates with Skyline AP team for new vendor setup, complying with established new vendor requirements. Selects invoices for payment at the project and corporate level and coordinates payment timeline with Skyline AP team.
Create and maintain a documented system of accounting policies, procedures, workflow, and internal controls with the assistance of the Skyline Controller.
Coordinates with ACCEND President and Skyline Controller to identify process improvement initiatives and provide solutions to enhance accounting policies, procedures, workflow, and internal controls so they remain aligned and appropriate for the various stages of growth the Company is projected to achieve. Approve all changes to established procedures, systems, and routines.
Maintains financial security by adhering to established internal controls
Oversees the operation of the accounting department, including the ongoing evaluation and implementation of an organizational structure adequate for achieving the department’s goals and objectives.
Attends meetings between Project Managers (or other members of the Operations team) and Accounting team to monitor job billing, costs and collections, escalating any issues to Senior Project Managers, President, other members of the Operations team and Skyline Controller as appropriate. In the absence of an accounting team, will lead the meeting with Operations team.
Manage outsourced functions, as applicable.
Collaborate with the operations team to determine and secure appropriate bonding and insurance requirements for each contracts.
Maintain an orderly accounting filing system.
Collaborate and coordinate with the Skyline controller to maintain and administer all business insurance programs.
Provide exceptional customer service to internal teams (e.g., operations, Skyline executive team) and external parties (e.g., subcontractors, insurers)
Analyze, consolidate and direct all job cost accounting practices. Collaborates with Operations team to ensures that Accounting team and Operations team are trained and understand job cost accounting
Undertake such other assignments as directed from time to time by the President and Skyline Controller
Serve as a backup for when accounting team is absent and/or when workload dictates.
Transactions
Reviews and approves entries subsequent to period end, ensuring supporting documentation is complete and the business purpose of the entry complies with established policies and processes.
Reviews and approves all reclassification entries between projects to ensure the business purpose of the entry complies with established policies and processes.
Records entries and prepares related supporting documentation as necessary to achieve accurate accounting for transactions.
Ensure that accounts payable are paid in a timely manner.
Ensure that accounts receivable are collected promptly. Act as a coordinator with Operations team and Accounting team to secure prompt payment from owners. Pursue collection of problem accounts in accordance with established procedures.
Collaborate with the Skyline payroll team to ensure timely and accurate processing of payroll and payroll changes
Reporting
Generates Work in Process (“WIP”) report monthly and reconciles to general ledger. Performs review of WIP report, communicating comments as it relates to estimates, job costs, job billings, and revenue/profit recognition to operations team. Leads monthly WIP review meeting, making manual adjustments as necessary. Posts WIP entry to Sage.
Prepares timely monthly financial reports in accordance with communicated deadlines, reviewing presentation with Skyline Controller prior to distributing to ACCEND President and presenting to Skyline executive team
Prepares and presents financial statement analysis to Accend President, Skyline Controller, and Skyline executive team, identifying and explaining unusual or inconsistent trends.
Calculates and issues financial and operating metrics.
Personnel Management
Hire, develop, motivate, and review all accounting team members in order to ensure effective and efficient accounting operations. Provides input to compensation recommendations for accounting team members.
Responsible for establishing goals and objectives to be achieved by accounting team as a whole and individually for each accounting team member, as well as preparation of performance reviews.
Provide supervision and professional developmental to educate, develop and motivate the accounting team.
Ensure that a high level of competency is developed and maintained by the accounting team by working with the Skyline Controller to provide appropriate training and by promoting attendance at appropriate educational programs.
Creates a team environment that encourages accounting team members to work together within the accounting team, as well as with the operations team, to meet the goals of the accounting department and the company.
Monitors and ensures adherence to department and company deadlines, policies, processes, etc.
Provide direction, advice and assistance to accounting personnel.
Compliance
Collaborate and coordinate with the Skyline Controller to meet reporting requirements of the annual CPA review as it pertains to Accend Construction activities.
Collaborate and coordinate with the Skyline Controller to ensure compliance with state and federal government reporting requirements and tax filings.
Experience & Education
Bachelor’s degree in Accounting or MBA in Accounting, Finance, or Business Administration or equivalent business experience
Minimum of five years accounting experience in a construction company with both project accounting experience as well as GL accounting experience and finance accounting experience.
Proven supervisory experience.
Experience with Sage accounting software or similar construction accounting applications
Knowledge, Skills & Abilities
Strong oral and written communication, problem-solving and leadership skills
Extremely organized, detail-oriented and able to manage multiple tasks simultaneously
Experience with report writing tools (e.g., Office Connector, Crystal Reports)
Ability to work and interact with departments throughout the organization.
Proficient knowledge of Microsoft Office including Excel.