ADMIN ASSISTANT

The pay rate is $24.78/hr and the location is in Long Beach, CA.

Duties and Responsibilities:

• Performs project administration tasks relating to, but not limited to:
• Timekeeping, Payroll.
• Staff personnel actions such as benefit changes, employment status, personal information, etc.
• Serves as the initial contact and liaison for intake and assessment of employee complaints.
• Conducts initial interviews and gathers information for employee relations matters such as harassment allegations, work complaints, or other concerns; informs appropriate HR staff when additional investigation is required.
• Perform and document investigations, seek legal counsel when applicable, make recommendations to management team.
• Provides advice and counsel to managers and supervisors regarding personnel practices, policy and employment laws.
• Prepares and presents required and special reports related to employee relations.
• Accounting functions for contract billing.
• Maintaining current organization staffing charts by the site.
• Screening telephone calls and visitor contact with management.
• Screening and answering correspondence for management, which requires independent judgment and discretion.
• Performing specialized administrative tasks such as providing assistance with preparing contract reports.
• Establishing task priorities and maintaining an effective work schedule.
• Preparing administrative correspondence and reports as required.
• Assisting in financial analysis.
• Assisting or preparing management and government reports.
• Auditing various documents to identify and report discrepancies.
• Ensuring appropriate provider registration in the Central Bill Processing System and assist as necessary.
• Ensuring timely submission of all task deliverables.
• Other duties as assigned.

Qualifications:

• High School Diploma or equivalent.
• Minimum of 1 year experience in administrative personnel role.
• Available to work full-time hours with multiple shifts, including holidays and weekends, and on-call.
• Demonstrated experience in Human Resources and employee relations matters
• Must have the ability to resolve unforeseen problems with little or no direction from the manager.
• Excellent presentation skills as well as oral and written communication skills.
• Proficiency with computers, common office equipment, and MS Office™ products.
• Highly proficient in Microsoft Excel.
• Must be able to multi-task, be detail-oriented, be organized, and have excellent verbal and written communication skills.
• Ability to remain calm and composed under stress.
• Must be adaptable to a changing work environment.

Preferred Qualifications:

• Project administration tasks timekeeping, payroll, staff hiring/termination, staff personnel actions such as benefit changes, employment status, personal information, etc.

Physical Requirements:

• Work is typically performed in a typical interior/office environment.
• Work involves sitting and standing for prolonged periods of time.
• May require bending, stooping, and lifting up to 15 lbs.
• Able to withstand changing environmental conditions with the weather (rain, heat, lightning, and winds).
• Able to withstand and manipulate through construction areas, sports fields, etc.