Job Description

OVERVIEW:

Our client is looking for an HR Administrative Assistant to support day-to-day human resource operations, including supporting staffing activities, scheduling meetings, publishing meeting minutes, filing, maintaining HR systems, and generating reports. This position is located in Everett, WA. 

RESPONSIBILITIES:

• Carries out a wide range of duties critical to maintaining and processing personnel actions, records and reports.  
• Performs basic HRIS data entry and employee file maintenance.  
• Provides support while protecting the confidentiality of sensitive or privileged information.
• Resolves common difficulties for employees. 
• Assists with hiring and staffing activities such as maintaining zoom licenses, scheduling, hosting interviews, testing, and proctoring tests. 
• Produces interview packets by creating, coordinating, printing, and compiling documents, resumes, test results, etc.  
• Provides clerical and operational support to other human resource staff.  
• Monitors direct correspondence from internal and external sources to correct HR team members and assists with various projects as assigned.
• Responds to inquiries from employees, customers, and vendors.  
• Monitors the HR phone line and e-mail boxes and routes as appropriate.
• Processes, Verifies, and maintain Personnel documentation
• Sorts and timestamps department mail.

REQUIREMENTS:

• Two years of general administrative experience. 
• One year of experience performing highly detailed work involving sensitive or privileged information such as payroll, legal or medical data, test administration, recruiting and staffing, drug policy administration, grievance handling, or substantially similar duties.
• Experience with Microsoft Word, mail-merge functions, formatting, use of tables, and other activities generally associated with intermediate proficiency.
• Knowledge of Excel, with the ability to create and maintain spreadsheets, graphs, and reports, including pivot tables and linked worksheets.
• Excellent Grammar, punctuation, spelling skills
• General office practices, correspondence, and filing.
• Procedures for handling privileged or confidential documents.
• Attention to detail to identify and correct errors.
• Persevering under challenging situations with tact and diplomacy.
• Responding with the flexibility to changing priorities.
• Working well independently and in teams.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

ACS Professional Staffing is looking to help with any inquiries you might have. If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com