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General Office Support (Operations Service Rep.)

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ACTenviro

General Office Support (Operations Service Rep.)

Escondido, CA
Full Time
Paid
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  • Responsibilities

    Job Description

    JOB SUMMARY

    This position will support operations for ACTenviro at the Escondido, CA site. The position includes but is not limited to data entry, which covers a variety of different entry, printing work orders that are generated from the sales teams, maintaining a list of assigned customers based on information provided by the sales teams, generating outbound loads, communication with other locations for outbound loads, including our warehouse personnel, checking shipping documents for correctness, notifying sales of errors with shipping documents, backup to the front Admin person (relieving her for breaks, or when out sick or on vacation filing), sending out daily schedule, editing incoming job packets from the field, input profiles when applicable.

    ACCOUNTABILITIES

    • Preps/Prints work orders (job packets) from sales based on ship dates and pre-arranged template orders that have been scheduled with dispatch which includes prepping orders at least 2-3 days prior to service when templates are assigned.
    • Edits job packets returned from field, enters what was picked up and receives waste in EW to be given to sales to process invoicing.
    • Maintains liaison with sales for issues with orders when needed
    • Generates twice daily emails with heads up for schedule, informing of any discrepancies of job packets missing, or if turned in, not on schedule,
    • Once schedule is ready for next day puts job packets together for each driver/tech and puts in their mail box.
    • If needed checks incoming documents, hazardous or not, for correctness, works with OPS Manager when discrepancies are found.
    • Generates outbound loads for waste leaving our 10-day hub going to other ACT 10-day hubs or facilities, this includes, verification of piece count with our dock personal, copying and emailing our other 10-day branches and other non-ACT branches of the upcoming loads
    • Entering the outbound loads in EW transfer tabs
    • Entering the 10-day electronic spreadsheet outbound loads
    • Maintain book of assigned accounts detailing preparation dates, special instructions, and any other pertinent information to allow another team member to back up your accounts as needed.
    • When needed filing transporter copies of BOLs, manifests, in binders
    • Availability to work weekends and extended hours as needed

    KNOWLEDGE, SKILLS AND ABILITY

    • Ability to work efficiently and effectively between
    • Maintain a clean and organized workspace
    • Knowledge and understanding of the English language and grammar
    • Ability to pass a pre-employment background check and drug-screen

    EDUCATION/EXPERIENCE

    • High school education or equivalent
    • Experience in the hazardous materials/waste industry preferred

    OTHER INFORMATION

    • ACTenviro is an Equal Opportunity Employer, including disability/vets
    • This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all duties of someone in this position would perform. All employees of ACTenviro are expected to perform tasks assigned by ACTenviro management/supervisory personnel regardless of job title or routine job duties

    Please visit www.actenviro.com to learn more about ACT.

     

     

     

    Company Description

    ACTenviro is a nationally-recognized, employee-owned company involved in all facets of hazardous waste management. As a single-source provider of hazardous and biological waste management, recycling, disposal, treatment, health and safety, and compliance services, ACT is at the forefront of the renewable energy revolution. Benefits We offer a wide range of great benefits and perks to our employees to ensure they feel at home with us. At ACTenviro, we have a family-oriented culture and environment without the normal corporate grind. We offer medical, dental and vision benefits for employee, company-matching 401K contributions, regular recognition and rewards, and many company-sponsored, family events away from work. Come join us at ACTenviro, where we don’t just see you as an employee, we see you as something much more! ACTenviro is a Forward-Thinking, Professional Organization with Family Values and Customer Commitment. Please visit www.actenviro.com to learn more about ACT.