Job Description

** Position Overview**

AHRC NYC is looking to hire an Office Administrator for their Staten Island programs. This position has an annual salary of between $35.5 -$37k and comes with a very generous benefit package. The Office Administrator will engage in various administrative tasks pertinent to program execution and contract requirements including completing data entry in electronic data record system, assisting with student payroll, distributing incentives and paychecks where appropriate, maintaining, and distributing technology, inventory of office supplies and equipment, tracking participant attendance and other admin assignments. The Office Admin is responsible for health and safety procedures and ensures staff safety training in collaboration with the program leadership team. Collaborates with and supports all program supervisors and staff.

** Essential Responsibilities**

• Perform recordkeeping responsibilities – MetroCard and lunch card distribution log, program attendance, program expenses reports, monthly health and safety reports etc.
• Provide other administrative support activities such as, but not limited to: opening and distributing mail/faxes; typing correspondence; screen telephone calls; greeting visitors and maintaining visitor logs; schedule appointments; order supplies.
• Organize, audit and maintain paper and electronic participant records as required by the funders.
• Provide operational support as needed such maintaining staff contact, training records etc., vendor list.
• Produce and analyze program performance reports in electronic data system and provide information to the Program Director on a regular basis.
• Address public inquiries about the program through email or by phone and assist with program recruitment efforts such as intake, testing, eligibility document verification.
• Attend program staff meetings, record minutes and ensure timely communication of program needs to appropriate parties.
• Facilitate health and safety activities, communication and trainings as well as represent program at the department safety committee meetings.
• Performs other administrative tasks as assigned.

Qualifications

• Associate degree preferred, or High School diploma/GED with a minimum of two (2) years of experience working as an administrative assistant in a human services agency.
• Strong interpersonal, written, and verbal communication skills.
• Highly organized, resourceful, and detail-oriented with ability to meet deadlines.
• Adept at using computers, technology, and MS Office programs.
• Proven capacity to work productively in highly collaborative settings and to coordinate the needs of multiple stakeholders.
• Flexibility to operate in a rapidly changing work environment, with ability to adapt and be sensitive to the organizational culture.
• Ability to establish and maintain an effective working relationship with staff, program participants and DYCD.
• Valid New York State Driver’s license preferred

Additional Information

Benefits:

• FREE MEDICAL INSURANCE ...ZERO COST TO YOU!
• Generous Paid time off
• Tuition reimbursement
• Dental insurance
• Vision insurance
• 403(b)
• 403(b) matching
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health savings account
• Life insurance
• Parental leave
• Professional development assistance
• Referral program

Schedule:

• Monday through Friday
• 8:30am-4:30pm

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