SUMMARY
Will provide various administrative, clerical and bookkeeping functions in support of customer, financial and people support service departments.
Role and Responsibilities
- Process billing (Gathers work orders, delivery tickets, PO's, Quotes to prepare invoices).
- Posts invoices in various formats for different portals.
- Process credit card payments from customers in San Antonio and Houston.
- Prepares and pays Sales and Use Tax Reports for Texas and Louisiana.
- Prepares motor freight shipments.
- Posts customer payments in Global Shop and in the Bank Log.
- File invoices once they are paid and posted.
- Balances Sales and reviews monthly billing SA & Houston.
- Prepares Monthly Salesman History for SA & Houston.
- Check on Past Dues.
- Checks Credit References for New Accounts.
- Respond to Customer's billing questions, delivery time requests, documents, etc.
- May answer phones and greet visitors and/or vendors when front desk personnel are at lunch or on vacation.
- May have filing and other record-keeping responsibilities.
Minimum Qualifications
- Strong proficiency in Excel, Word
- Excellent attention to detail
- Minimum two (2) years' experience in Accounts Payable/Accounts Receivable
- Ability to multitask.
- Must have a friendly and professional demeanor.
- Must have an aptitude for customer service.
- Professional phone presence and ability to direct calls.
- Excellent verbal, written and organizational skills.
- Ability to work well in a fast-paced environment.
Preferred Skills
- Microsoft Access
- Knowledge of Global Shop or other ERP system is helpful.
- Bilingual is helpful (English/Spanish, but not required