Job Description

The employee will conduct the following tasks:

• Schedule appointments, meetings, engagements, and conferences

• Receive and review incoming correspondence and forwards each item to the appropriate staff based on a knowledge of the duties and functions  

• Receive telephone calls and visitors, screening those which can be handled without help

• Maintain legal and general office files.

• Review, screen, and control incoming mail.

• Review outgoing correspondence for procedural and grammatical accuracy, format, and presentation. Brings errors to the attention of the writer.

• Searches file for material used in recurring reports. Assembles file data or secures data from staff members into the proper format based on the purpose and nature of the report.

• Produce written documents utilizing a range of office automation software. Retrieves required information from various files and records and prepares legal documents with complicated formatting. Ensures proper spelling, punctuation, capitalization, and grammar. Consults with document author to resolve questionable material.

• Use office software, provide automated litigation assistance to attorneys by preparing charts and other specialized materials relating to trial preparation and presentations.

• Use a variety of applications to search and retrieve information necessary to complete assigned tasks: e.g., an internal case management database, files located on shared file network, and external sources such as court records.

• Some physical exertion such as moderate periods of standing; or recurring activities such as bending, crouching, stooping, stretching, reaching; pushing supply carts; or recurring lifting (up to 50lbs) of moderately heavy items such as boxes of cases or supplies

• Use established procedures and policies to aid in the preparation of litigation case files and other records to shipped to an off-site location; locate and retrieve materials identified as subject to shipment; record shipment data into an internal case management system; assemble physical files in boxes for long term storage.

Qualifications

Paralegal Certificate Preferred

Bachelors Degree Preferred

Additional Information

All your information will be kept confidential according to EEO guidelines.