Job Description

PROJECT SUPPORT ASSISTANT

• Irvine, CA - 5 Peters Canyon / 5 Peters Canyon Road, Suite 300, CA, 92606

• This is a 6 Month Contract to Hire Position!

• The candidate can work in our Irvine, San Marcos or Los Angeles Office

• Pay is $20-$25 per hour

• Monday – Friday 8am-5pm

To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Basic word processing and spreadsheet skills needed.

2+ years relevant experience preferred

High School Diploma or equivalent preferred

Preferred Skills:

• Basic MS Word skills

• Basic MS Excel and PowerPoint skills

• Basic MS Outlook skills

• Spelling and grammar skills

• Concentration and cognitive skills

• Initiative

• Interpersonal skills

• Attention to detail and reading comprehension

• Communication skills, including verbal and written skills

• Ethics and values

• Integrity and trust

• Ability to make decisions

• Problem-solving ability

• Expense Reporting Systems (Creating)

• Time Reporting Systems

• Time Reporting Policies and Procedures

• PeopleSoft and Blueprint Basic Users

• Telephony and Web Conferencing

• Electronic Repository Systems

• Travel Systems

• Financial Information Systems/Business Reporting System

Key Responsibilities:

• Completes simple paper filing activities

• Receives and distributes mail

• Faxes documents

• Copies documents

• Prepares files for archiving

• Distributes documents

• Performs scanning and electronic filing

• Answers phones

• Greets and directs visitors

• Assembles documents (reproduction and collation)

• Performs basic word processing and data entry

• Maintains simple spreadsheets

• Orders office supplies

• Maintains project calendar

• Arranges project-related meetings, travel and/or events

• Generates or distributes ad hoc reports using various business systems and databases to internal project team

• Generates simple documents, such as letters and memos

• May maintain personal calendar for project manager

• May route and track invoices

• Performs other general clerical duties as needed

• Creates expense reports for project team members

• Is coordinator of project communications

• Individual contributor with no subordinates

Work Environment / Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Company Description

AList, LLC is a professional staffing and solutions firm specializing in the areas of Finance and Accounting, Health Information Management Technology, Engineering, and Government Solutions. Headquartered in Olathe, KS, AList, LLC has been matching job seekers and employers since 2016. AList, LLC continues to provide thought leadership by employing a disciplined process to deliver quality results for our clients.