INDUSTRY: Construction

LOCATION: Schertz, TX

CONTEXT: As an AP/AR Specialist, you will be responsible for the accurate and timely processing of financial transactions related to both accounts payable and accounts receivable. This dual-role position plays a crucial part in supporting the company’s accounting cycle, ensuring financial data integrity and smooth operational workflow. The role requires a high level of attention to detail, strong analytical skills, and the ability to manage competing priorities in a deadline-driven environment.

This position is ideal for an experienced accounting professional who excels at balancing precision with productivity and thrives in a collaborative team setting where financial accuracy and proactive communication are highly valued.

RESPONSIBILITIES:

• Process incoming vendor invoices, ensuring accuracy and adherence to company policies before entering into the accounting system.
• Reconcile vendor statements and research discrepancies to maintain up-to-date and accurate accounts payable records.
• Prepare and issue customer invoices in alignment with contracts, purchase orders, and service delivery confirmations.
• Monitor receivables aging reports and conduct timely follow-up with clients to ensure prompt payment and resolution of outstanding balances.
• Record and apply incoming customer payments, reconcile deposit records, and investigate any payment variances.
• Maintain accurate documentation of all financial transactions in both digital and physical filing systems.
• Support procurement and project management teams by validating invoice details and resolving PO mismatches.
• Assist with month-end closing activities, including account reconciliations, accruals, and preparation of audit support schedules.
• Contribute to the continuous improvement of accounting procedures and internal controls.
• Ensure compliance with corporate accounting standards and applicable regulatory requirements.

QUALIFICATIONS:

• 2+ years of experience in AP/AR functions, preferably within a service-oriented or project-based business.
• Proficient in accounting systems (e.g., NetSuite, QuickBooks, SAP) and Microsoft Office Suite, especially Excel.
• Strong understanding of accounting workflows, documentation, and internal control principles.
• Excellent organizational skills with a track record of managing multiple tasks with precision.
• Confident communicator with the ability to interact effectively with vendors, clients, and internal stakeholders.
• Analytical thinker with problem-solving skills and a strong aptitude for working with numbers.
• Demonstrated integrity, discretion, and professionalism in handling sensitive financial data.
• Self-starter with a continuous improvement mindset and accountability for high-quality results.
• Experience with ERP platforms and electronic invoicing/payment systems is a plus.
• Associate degree in accounting, business, or related field preferred; equivalent experience accepted.