Part-Time AP Accounting Specialist

Newark, NJ, Onsite
$50-60 Per Hour

Schedule: Part-Time, 2-3 days a week

Description / Position Overview

This role owns the accuracy, reconciliation, and close support of the accounts payable function.

The AP Accounting Specialist is responsible for ensuring invoices, accruals, and balance sheet accounts are recorded correctly and reconciled on time. This role exists to maintain financial accuracy, support clean month-end close, and ensure audit-ready documentation across AP and related accounts.

This is a hands-on role requiring strong attention to detail, ownership of discrepancies, and consistent follow-through in a deadline-driven environment.

What You’ll Own

Accounts Payable Execution

• Process and review invoices with a focus on accuracy and proper coding
• Handle complex invoices, accruals, and adjustments tied to AP activity
• Ensure timely and accurate recording of all AP transactions

Reconciliation & Close Support

• Own balance sheet account reconciliations related to AP
• Support month-end close by ensuring all AP-related entries are complete and accurate
• Identify and resolve discrepancies between subledger and general ledger

Audit & Documentation

• Maintain audit-ready documentation for AP transactions and reconciliations
• Support internal and external audits with accurate records and clear explanations
• Ensure compliance with accounting policies and internal controls

Issue Resolution & Coordination

• Research and resolve discrepancies across invoices, vendors, and accounts
• Coordinate with internal teams to clarify and resolve issues quickly
• Drive follow-through to ensure issues are fully closed

Must-Haves

• Experience in accounts payable or general accounting within a structured environment
• Strong understanding of balance sheet reconciliations and month-end close
• Ability to handle complex invoices, accruals, and discrepancy resolution
• Strong Excel skills (pivot tables, lookups)

Nice-to-Haves

• Experience working with ERP or accounting systems
• Exposure to audit support or audit preparation
• Experience in high-volume or multi-entity environments

What Success Looks Like

First 90 Days

• AP transactions are processed accurately with minimal errors
• Reconciliations are completed on time with clear documentation
• Discrepancies are identified and resolved without escalation

First 6 Months

• Month-end close runs smoothly with minimal AP-related issues
• Balance sheet accounts are consistently accurate and audit-ready
• Improved visibility and control over AP processes and reconciliations

Final Invitation to Apply

If you are detail-oriented, accountable, and comfortable owning reconciliation and close processes, this role offers the opportunity to contribute directly to financial accuracy and reporting.

If you have most of this experience and are confident you can take ownership, we’d like to hear from you.

Email Resume: Joel@maiplacement.com

Apply Online:

https://jobs.crelate.com/portal/maiplacement/job/41gnai7mdr8ewd1j5x7nhsfdhc?crt=1774469020730

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