POSITION SCOPE AND ORGANIZATIONAL IMPACT
Aligned Solutions is seeking an Accounts Payable Coordinator for a The Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate is a problem-solving, customer-service-focused, detail-oriented individual who works well in a team environment.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Electronically audit jobsite-generated invoices in CMiC, ensuring all invoices are approved, processed for the correct amounts, and include sales tax when applicable
Verify coding and approvals for overhead invoices
Audit credit card statements to confirm proper coding, approvals, complete business purposes, and accurate amounts due
Process invoices in a timely manner based on due dates, including miscellaneous invoices and subcontractor payments
Distribute checks
Reconcile old open payables
Update subcontractor compliance records in CMiC as contracts, insurance, and other required documents are received
Review and process W-9s for new vendor setup
Communicate with Project Accountants regarding invoice discrepancies, sales tax issues, required documentation, or training needs
Reconcile vendor statements
Extract accounts payable information from CMiC and compile reports
Research old outstanding checks
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Accounts payable experience within a mid- to large-size construction company
Familiarity with 1099s
Familiarity with accruing sales tax
CMiC (accounting software) experience preferred; training available
Proficiency in Microsoft Office (Outlook, Excel, Word)
Ability to collaborate effectively with others and promote compliance with accounts payable policies and procedures
Ability to quickly understand processes and procedures for cross-training purposes
JOB DETAILS
Job Title: Accounts Payable Coordinator I
Job Location: Fort Lauderdale, FL
Classification: Full Time – Exempt – Salaried
Reports To: Supervisor, Accounts Payable