Job Description

Compiles and maintains accounts payable records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Corresponds with vendors and responds to inquiries.
• Reviews invoices and checks requests for coding and approvals.
• Sets up invoices for payments.
• Resolves invoice discrepancies.
• Pays invoices by checks, wires or ACHs.
• Prints reports and maintains all accounts payable files.
• Assists in monthly closings.
• Assists with special projects, as necessary.
• Maintains paid vendor files.
• Sorts mail and does other filing.

** Expense Invoices** ****

• Obtains approval for payment from appropriate department head and/or Controller on all invoices.
• Ensures that a Check Request Form is accompanied by an invoice.
• Ensures that all invoices have the proper general ledger code and signature.

** Purchase Invoices** ****

• Matches GRN and purchase order to invoices.
• Posts invoices daily into Syspro.
• Notifies planners and buyers of any changes from original purchase order.

** Drop Ship Invoices** ****

• Ensures that drop ship invoices are approved by buyer before processing. __
• After processing the drop ship invoice, dispatches items on the sales order related to the purchase order. Adds freight billed to customer if necessary. Releases dispatches to invoice the customer.

** Payment of Invoices** ****

• Updates the international wire payment Excel spreadsheet weekly and submits for approvals. Processes payments upon approvals.
• Runs a release schedule for AP invoices entered into the system.
• Selects vendors for processing checks and or ACHs.
• Processes checks and/or EFTs once the Controller approves the batch. Checks are printed and ACH files are sent to the bank.
• Matches check remittances and EFTs with invoices. Sends checks and EFTs to CEO for signature and approval.
• Continues self-development through formal education, seminars, certifications and technical training courses as may be requested. Keeps abreast of regulatory changes, industry guidelines and process improvements.
• Adheres to all Company policies and procedures and incorporates sound safety and housekeeping practices in day to day work environment.
• Performs other related duties as required.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

** QUALITY REQUIREMENTS**

Responsible for adhering to the established GFHP’s quality system and facility procedures in your respective department. Responsible for identifying problems that can have an impact on product quality and reporting the information to your supervisor.

** EDUCATION and/or EXPERIENCE**

High school diploma or general education degree (GED); a minimum of three (3) years’ experience in an Accounts Payable department. Must have experience in the processing and payment of invoices. Must have experience in wires, ACHs, and EFTs.

** LANGUAGE SKILLS**

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other employees of the organization.

** MATHEMATICAL SKILLS**

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

** COMPUTER SKILLS**

Must be proficient in Microsoft Office. Must have experience and a working knowledge of ERP Systems.

** REASONING ABILITY**

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

** PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is constantly required to talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision.

** WORK ENVIRONMENT**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Additional Information

** The Rewards**

• Fantastic, casual working environment
• Combination on-site and remote work experience
• On premises gym
• Friendly
• Comprehensive benefit package
• 401(k) with company match
• Competitive health, dental and vision insurance plans
• Paid Vacation, Holidays and Personal Days
• Paid Life Insurance, Employee Assistance Program and Short-Term Disability

All qualified applicants will receive consideration for employment without regard to race, color, gender identity or expression, age, religion, height, weight, AIDS/HIV status, intellectual disability, mental disability, physical disability, including but not limited to blindness, unless it is shown that such disability prevents performance of the work involved, medical condition, handicap, national origin, ancestry, sexual orientation, marital status, domestic partnership status, parental status, military status, veteran or military discharge status, political beliefs, organizational affiliations, source of income or housing status or any other status protected by applicable law. GF Health Products, Inc. is a drug free workplace.

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