Job Description

Apt Management Inc., a Woburn based Property Management company is seeking a PART-TIME, BILINGUAL Office Administrator for our Lawrence, MA property. The right candidate will have a professional and pleasant demeanor, previous office experience, strong verbal and written communication skills, excellent customer service skills and will be proficient with Microsoft Office products. This position is ideal for somebody who takes initiative and is willing to grow within the position and the company by taking on new tasks. The position is 25 hours per week, five days per week. There can be some flexibility with the hours for the right candidate.

The Company has a mandatory background check and offers part-time benefits that include short term disability, life insurance, 401K as well as paid time off including holidays, vacation and sick time. To be considered for this position please send resume with salary requirements.

ESSENTIAL JOB FUNCTIONS:

• Fields all telephone calls knowledgably and efficiently

• Distributes telephone messages and other communications

• Makes the first impression with prospective residents and/or clients and continues to maintain and develop those relationships.

• Maintains relationships with vendors and professionals

• Maintains prospect traffic and leasing data, and assists with the computer data as necessary

• Identifies advertising media

• Follows established standard operating procedures and policies in the qualification, screening and acceptance of applicants for residency as in accordance with the property’s annual operating plan and resident selection plan

• Assists with the preparation of all lease paperwork in an accurate and timely manner for Property Manager review.

• Prepares accounts payable entries/reports and maintains accounts payable files

• Receives and records tenant payments, makes bank deposits as necessary

• Data entry of work orders and notes of completion

• Handles incoming and outgoing mail and other deliveries

• Maintains office files

  KNOWLEDGE, SKILLS AND ABILITIES:

• Minimum of one to two years experience preferred

• Proficient in Microsoft Office

• Ability to type a minimum of 30 WPM with accuracy

• Strong communication skills-written and verbal

• Strong attention to detail and thoroughness

• Has a courteous and professional demeanor

• Drivers license and proof of insurance may be required

• Ability to read, write and speak the English and Spanish languages

Company Description

APT Management Group Inc. is the parent company of six wholly owned subsidiaries including American Properties Team, APT Management and Infrastructure Repair Technologies. The company was founded in 1977 as a real estate management company, today we are a growing dynamic organization with locations in Massachusetts, New Hampshire, New York and Indiana. We are engaged in all phases of real estate, including property management, asset management, syndication, HUD insured mortgage financing, development and investor services to third-party owners, affiliates and partners.