Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Job Summary
The Accounts Receivable Clerk is responsible for performing a variety of financial and administrative tasks to ensure accurate and timely billing, collection, and reconciliation of customer accounts. This role plays a key role in maintaining healthy cash flow, supporting customer relationships, and ensuring the integrity of financial data within the organization.
Key Responsibilities
Billing & Invoicing
Prepare and distribute customer invoices in a timely and accurate manner.
Verify billing data, pricing, and supporting documentation before invoicing.
Process credit memos, adjustments, and account corrections as needed.
Collections & Customer Account Management
Monitor outstanding customer balances and follow up on past‑due accounts.
Communicate with customers regarding payments, discrepancies, and account inquiries.
Maintain detailed records of collection activities and customer communications.
Payment Processing
Record customer payments, including checks, ACH, wire transfers, and credit card transactions.
Apply payments accurately against customer invoices and resolve payment posting issues.
Reconcile customer accounts and research variances or unapplied payments.
Reporting & Recordkeeping
Prepare weekly or monthly AR aging reports for management.
Assist with month‑end closing processes, including journal entry posting and account reconciliations.
Maintain organized and up‑to‑date AR files and documentation.
Compliance & Internal Controls
Follow established accounting policies and procedures.
Support audits by providing requested AR documentation.
Identify opportunities for process improvements in billing and collections workflows.
Education and Experience:
High school diploma required; associate or bachelor’s degree in accounting or finance preferred.
1–3 years of experience in accounts receivable or general accounting (preferred).
NetSuite experience is highly desirable.
Skills & Abilities:
Strong attention to detail and high level of accuracy.
Excellent communication and customer service skills.
Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and Microsoft Excel.
Ability to manage multiple tasks, meet deadlines, and work independently.
Knowledge of basic accounting principles and AR best practices.