Job Description

We are looking to hire an Administrative Assistant to join our team. The Administrative Assistant will thrive in a fast-paced office environment demonstrating strong analytical, oral/written communication, problem-solving, research, and time management skills. You will provide daily on-site administrative support to the unit employees.

RESPONSIBILITIES:

• Greet visitors and clients.
• Management of incoming calls in a professional and courteous manner.
• Forward phone inquiries to the appropriate staff members.
• Reply to general information requests from prospects and customers with accurate information.
• Administrative support: Filing, receiving/sending mail, draft letters, handle inbound  amp; outbound letters.
• Organization of meetings.
• Management of daily attendance sheets or timesheets.
• Planning of office events, booking travel arrangements for managers.
• Communication of relevant information to management.
• Processing various accounting information.
• Management of billing (customer/supplier) and of non-food bills.
• Recording and transmission of information.
• Management of employee absence information.
• Process HR administration tasks (onboarding documents, data transmission to the HR team, coordination with payroll department).
• Monitoring compliance with HR procedures.

Qualifications

• Strong English speaking and writing skills.
• Advanced level of proficiency in all Microsoft Office Suite (Word, Excel, Outlook).
• Attendance, diligence, punctuality, and reliability.
• Ability to adapt to a fast-paced environment.
• Previous administrative Support experience is an asset.
• Bilingual is a plus.

Additional Information

• This is not a remote job.
• 401(k)
• Employee Assistance Program