We are looking for an Administrative Assistant to assist our Broker. This person should be highly organized, efficient and skilled in customer service. Responsibilities: • Maintains office files and computer database. • Prepares reports, presentations, memorandums, proposals, itinerary for weekly meetings, and other work-related correspondence and documents. • Answers office phones, takes messages, transfers call or leaves email notifications to appropriate parties. Greets clients and office visitors, and interacts with suppliers, visitors. • Maintains inventory of office supplies, including use of Company fax machines, and other office equipment. • Schedules appointments and meetings. • Opens daily incoming mail and routes mail to appropriate individuals. • Provides administrative/clerical assistance to ensure daily workload is completed in a timely manner. • Makes transportation and travel arrangements as needed. • Develops and processes emails as needed or directed. • Assists with training of newly hired or promoted assistants in the areas of operating procedures. • Performs daily quality control reviews of transaction files. • Ensures all closing statements, commission checks and closing packets are sent to correct department. • Position requires approximately 10% travel annually using personal vehicle to attend off-site meetings and Company-sponsored events. • Excellent attendance and dependability is an essential requirement of this job. • Performs a variety of miscellaneous administrative and clerical job duties, as directed. • Provides administrative/clerical assistance office staff. • Other duties as needed within the scope of administrative duties. Qualifications: • A valid Real Estate License is required for this job. • Proficient use of the English language (verbal and written). • Excellent interpersonal, oral and written communication skills. • Ability to work independently or in a team setting. • Proficient computer skills and knowledge of Mac Presentations, and other internal application/programs. • Ability to apply common sense understanding to carry out detailed written and oral instructions. • Ability to learn quickly and to retain/apply training skills to job duties. • Knowledge of general office skills and administrative procedures, including, but not limited to: typing (min. 45-50 wpm), filing, copying, faxing, data processing, and development of reports, spreadsheets, and correspondence. • Ability to maintain a positive, professional, cooperative demeanor, conduct and working relationship with customers, vendors, and all levels of personnel. • Ability to handle multiple tasks/job duties, and to adapt quickly to workplace changes/new job duties. • Ability to complete required tasks within allotted time frames and cut-off dates. • Ability to work efficiently and effectively in fast pace demanding work environment. • Ability to work overtime as needed and/or required. • Ability to periodically use personal vehicle to attend off-site meetings and Corp. sponsored events (must maintain a current valid drivers’ license, insurance liability coverage, and auto registration). • Ability to organize daily work-load and accomplish job tasks/assignments in a timely manner. • Highly visible position-requires the ability and willingness to maintain excellent attendance and punctuality record. Compensation: $30,000 - $35,000

• Maintains office files and computer database. • Prepares reports, presentations, memorandums, proposals, itinerary for weekly meetings, and other work-related correspondence and documents. • Answers office phones, takes messages, transfers call or leaves email notifications to appropriate parties. Greets clients and office visitors, and interacts with suppliers, visitors. • Maintains inventory of office supplies, including use of Company fax machines, and other office equipment. • Schedules appointments and meetings. • Opens daily incoming mail and routes mail to appropriate individuals. • Provides administrative/clerical assistance to ensure daily workload is completed in a timely manner. • Makes transportation and travel arrangements as needed. • Develops and processes emails as needed or directed. • Assists with training of newly hired or promoted assistants in the areas of operating procedures. • Performs daily quality control reviews of transaction files. • Ensures all closing statements, commission checks and closing packets are sent to correct department. • Position requires approximately 10% travel annually using personal vehicle to attend off-site meetings and Company-sponsored events. • Excellent attendance and dependability is an essential requirement of this job. • Performs a variety of miscellaneous administrative and clerical job duties, as directed. • Provides administrative/clerical assistance office staff. • Other duties as needed within the scope of administrative duties.