Under the direction of the VP of Accounting, the General Accountant manages daily, weekly and monthly accounting tasks. This position will work with the Finance team to work on accounts receivable items, process collections related to Distribution Accounts, and assist with accounts payable duties as needed. This position will assist with various reports as requested. Monthly this position will assist with various Sales and Use tax items, month end items, and review and adjustment of GL items and financial statements.

PRIMARY RESPONSIBILITIES

Accounts Receivable & Payable Back up Support

• Accurately apply incoming ACH, credit card, and check payments.
• Process and maintain unapplied payments as necessary.
• Prepare daily deposit for the bank.
• Balance daily AR, at the branch level and overall company level.
• Maintain accounts payable system; verify invoices to purchase orders and receiving documents; resolve discrepancies; request checks to pay invoices.
• Prepare and mail out checks.

Prepare and maintain appropriate documentation and reports for assigned accounting functions.

• Assist team in creation of invoices, statements, and reports ensuring all information is accurate and presented in a timely manner.
• Research, compile, and prepare reports, documents, correspondence or other information required by management on a timely basis.
• Process various accounting related reports as required by management or governing agencies.
• Assists with accounting functions such as taxes, monthly and yearly financial reports.

Work closely with teams/departments to ensure accurate financials are maintained and any discrepancies are resolved in a timely manner.

• Coordinate with internal staff, vendors and customers to solve discrepancies on costing and invoice information.
• Coordinate with other personnel to research and resolve customer disputes. Obtain the necessary information for our customer to get the payment made.
• Respond to inquiries from management regarding accounts receivable data, lease information, collections, special reporting requests, etc.
• Assist with other clerical duties such as photocopying and maintaining copier, laminating, filing, running reports, and typing documents as needed.
• Work safely, abide by and promote established safety policies and procedures. Identify and follow-up on unsafe conditions.
• Research, compile, and prepare reports, documents, correspondence or other information required by management on a timely basis.
• Assist in month end close process as directed.

Customer Collection Processing

• Create and review delinquency reports. Conduct collection calls to past due customers.
• Utilize discretion and judgment within company policy to establish payment arrangements as appropriate. Negotiate Credit Extensions when necessary.
• Provide Customer Service regarding collection issues. Resolve customer discrepancies and short payments.
• Make charge-off and pre-legal recommendations to the Accounting Manager.
• Closely monitor/track payment status.
• Update and maintain customer credit files as needed.

SECONDARY RESPONSIBILITIES

• All other duties or projects as directed by management.