JOB TITLE: Accountant II

EMPLOYER: 2NSystems, LLC

DEPARTMENT: Accounting

REPORTS TO: Controller

Pay Range: $50,000 - $65,000

Job Summary

As an Accountant II , your primary responsibilities will entail managing invoices and collecting payments, managing bills and vendor payments, resolving account discrepancies, filing sales tax and related matters, researching, and meticulously recording and tracking them within our systems to uphold precise accounting standards. Additionally, you will be tasked with verifying and recording transactions, reconciling accounts, matching bank feeds, managing business licenses and handling tax exemption documentation. The ideal candidate will be results-driven, proactive, with strong problem-solving skills, and possess a keen eye for detail, exceptional organizational skills, and a solid grasp of accounting principles and best practices.

About 2NSystems

We are an industry leader in data center and critical facility systems, products, and turnkey services. We ensure mission-critical facilities are properly powered, cooled, monitored, and protected. We operate on a nationwide scale, providing industry leading products, services, and project management to customers across the US. Our mission is to simplify and strengthen the complete lifecycle of critical infrastructure. Our core values are the strength of our business.

Responsibilities:

Accounts Payable:

• Monitor the Accounts Payable inbox.
  • Utilize Zoho Desk, a ticketing system, to work and close tickets as assigned.
• Post non-sales vendor bills.
• Reconcile vendor statements.
• Process and apply vendor credit memos.
• Maintain Bill.com sync; check for errors with Zoho Books.
• Furnish list of bill payments each week, according to due dates.
• Communicate with vendors concerning payment and timelines.
• Maintain reseller tax exemption certificates.
• Ensure bills reflect correct tax liability.
• Audit the credit card expenses and statements.
• Alert Controller if exemption requirements are not met.
• Oversee accounts payable files and records.
• Manage the onboarding process for new vendors, including data entry and system updates within the CRM.
• Analyze and track accounts payable; prepare necessary reports.
• Assist with monthly closings, bank reconciliation, and special projects as needed.
• Monitor the Accounts Receivable inbox in Zoho Desk.
  • Utilize Zoho Desk, a ticketing system, to work and close tickets.
• Send out customer invoices.
  • Review invoices, confirming accuracy, emailing to clients.
• Manage customer tax exemptions in Avalara; review and request new exemptions.
• Process corrections; edit, void, and reissue invoices.
• Enter customer payments in the system.
• Alert controller of customer refunds or overpayments.
• Manage customer accounts in CRM; update and verify contact information.
• Prepare and review collections and aging reports.
• Follow collection process.
• Contact customers for payment of delinquent accounts.
• Record financial status and collection efforts.
• Send Payment Reminder and Past Due notices; note responses.
• Review customer payments.
• Process retainer invoices.
• Reconcile bank feeds for deposits.

Accounts Receivable:

General Accounting:

• Process monthly, quarterly and annual sales tax filing.
  • Record liabilities and payments.
  • Reconcile the Sales Tax Clearing Account.
  • Investigate if filing nexus is met.
• Maintain business license.
  • Research and determine 2N is complaint in all areas we do business.
• Maintain timely records.
• Research and resolve account discrepancies.
• Stay up to date with changes in accounting regulations, sales tax laws, and licensing requirements
• Assist in accounting research to support best practices.
• Collaborate with other departments to ensure proper accounting of transactions.
• Assist in preparation of budgets, forecasts and financial analyses.
• Continuously seek process improvements.

Qualifications:

• Two-year degree or certificate in accounting or a related field, with 1+ year of hands-on experience or equivalent work experience in accounting or bookkeeping.
• Demonstrated ability to calculate figures and amounts such as discounts,
• Commitment to excellence and high standards.
• Proven ability to take initiative and work independently to achieve goals.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work as a member of various teams.
• Versatility, flexibility, and a willingness to work within changing priorities with enthusiasm.

interest, commissions, and percentages.

Physical demands and work environment:

• Sitting: Much of the workday will be spent seated at a desk, working on a computer, and performing administrative tasks.
• Typing and Data Entry: Proficiency in typing and data entry is essential, requiring repetitive motions of the hands and wrists.
• Using Office Equipment: Operating office equipment such as computers, printers, scanners, and photocopiers may be required.
• Phone Communication: Answering phones, making calls, and participating in conference calls may necessitate prolonged periods of speaking and listening.
• Occasional Standing and Walking: While the primary role is sedentary, there may be occasional tasks that require standing and walking within the office environment.
• Collaborative Space: Interaction with colleagues, supervisors, and clients is encouraged in designated collaborative areas.
• Standard Work Hours: The job typically follows standard office hours, Monday through Friday (8AM - 5PM), with occasional flexibility based on business needs.