Benefits:

Company parties

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Benefits / Perks

Competitive compensation, based on experience

Flexible scheduling / hybrid options

Career advancement opportunities

Paid time off & holidays

Job Summary We are seeking a highly organized, detail-oriented Accountant to own our billing, collections, AR/AP, and attorney payout processes. This role is central to ensuring accurate matter-level accounting, timely client invoicing, disciplined collections, and correct lawyer/partner payouts based on collected revenue. You will work daily in QuickBooks and LawPay, reconcile payments to matters, and support month-end close and reporting.

The ideal candidate has strong AR/AP experience in professional services, thrives on precision and follow-through, and can manage sensitive financial workflows with discretion.

Responsibilities

Billing, Accounts Receivable & Collections (Matter-Level)

Prepare, review, and issue client invoices in coordination with legal/admin teams

Ensure billing accuracy by client and matter, fee structure, and engagement terms

Record and apply payments from LawPay to the correct client/matter in QuickBooks

Track retainers, replenishments, and client balances; flag shortfalls early

Maintain AR aging reports and drive collections follow-up to keep cash flow healthy

Resolve billing disputes and payment application issues quickly and professionally

Attorney Payouts

Calculate attorney payouts

Tie every payout to underlying matter collections, with clear backup and audit trail

Prepare and maintain payout schedules (monthly/biweekly/other cadence as set internally)

Handle referral splits, co-counsel allocations, or commission structures where applicable

Reconcile payouts to collection reports to ensure no over/under payment

Accounts Payable & Expense Management

Process vendor invoices, firm expenses, and reimbursements in QuickBooks

Ensure proper coding by matter, department, and cost category

Maintain approval workflows and documentation for all disbursements

Prepare regular AP payment runs and maintain vendor records

Reconciliation, Close & Reporting

Perform weekly/monthly bank, credit card, and LawPay deposit reconciliations

Maintain clean general ledger entries and supporting schedules

Assist with month-end close and preparation of financial statements

Track cash flow, budgets, and key KPIs (collections, AR, payout obligations)

Support tax prep, audits, and management reporting requests

Controls & Process Improvement

Maintain strong internal controls for billing, collections, and payouts

Improve AR/AP and payout workflows for accuracy, transparency, and speed

Preserve strict confidentiality around client finances and attorney compensation

Qualifications

Bachelor’s degree in Accounting, Finance, or related field

2+ years of experience in accounting/bookkeeping with heavy AR/AP ownership

Strong working knowledge of GAAP and accounting controls

Hands-on QuickBooks experience (required)

Experience applying and reconciling payments from platforms like LawPay (required)

Advanced Excel/Google Sheets skills (pivots, lookups, reconciliations)

High attention to detail, strong deadlines discipline, and clear communication skills

Preferred Qualifications

Experience in a law firm or professional services environment

Familiarity with retainer workflows and matter-level reporting

Experience building payout models tied to collections

CPA/CMA or progress toward certification

Flexible work from home options available.