Job Description
Accountant reporting to the Controller must worked in Non-Profit
EXEMPTION STATUS: Non-Exempt/Full Time
** Highly Proficient in MS EXCEL as the role requires use of Excel features --Candidates presented w/need to have test results submitted to ensure req proficiency level**
Under the direction of the Controller, the Staff Accountant creates financial transactions that include posting information to accounting journals or accounting software from such documents as expense reports, cash receipts and supplier invoices. Also responsible for reconciling accounts to ensure their accuracy.
DUTIES AND RESPONSIBILITIES TO INCLUDE:
1. Pay supplier/vendor invoices in a timely manner, responsible for vendor relationships.
2. Take all reasonable discounts on supplier/vendor invoices when available.
3. Replenish the petty cash funds for all programs in a timely manner.
4. Conduct periodic reconciliations of account payable to ensure their accuracy, maintain the AP subsidiary ledger in Fund EZ with the open payable files.
5. Works with purchasing agent to ensure purchase order status current
6. Prepare and enter periodic journal entries
7. Complete bank reconciliation monthly.
8. Assemble information for external auditors for the annual audit.
9. Maintain an orderly account payable filing system including organization paid program files.
10. Comply with local, state, and federal government reporting requirements, such as Form 1099s, Sales Tax Certificates, and W9 requirements.
11. Maintain Vendor Maintenance Data in Department Financial System, Fund EZ
12. Provide clerical and administrative support to management as requested.
13. Generates checks related to fringe benefits, petty cash replenishment, tuition, pee-employment screening, health and wellness reimbursements, agency's payroll, and other various purposes, as necessary. Maintain outstanding check listing and recommend void checks for 90 days old or longer; maintain and create Positive Pay file for upload, prior experience a plus.
14. Responsible for periodic clerical work and special projects from the Controller and CFO.
15. Allocates general ledger account codes and allocation percentages for program(s) invoices and bills to chart of accounts and cost centers.
16. Performs other related job duties or responsibilities as assigned and cross training for back up for other accounting functions.
The above specifications and duties are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties and skills required of personnel so classified.
EDUCATION, SKILLS AND EXPERIENCE:
1. 4-year Degree in Accounting or business administration or related field with 2+ years relevant experience OR 4+ years of commensurate experience working within an accounting department handling relevant AP functions.
2. Ability to interact with all levels of staff and represent the Agency with external groups/individuals/vendors.
3. Experience with Fund EZ a must
4. Proficiency in Excel to include VLOOKUP's, Pivot Tables and other advanced Excel features.
5. Proficiency in computer skills, including MS Office Suite (Word, Excel, Outlook, etc.)
6. Ability to handle sensitive and confidential information.
7. Excellent communication, organizational and mathematical skills.