Benefits:

401(k)

Competitive salary

Flexible schedule

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking an Accounts Payable & Receivable Bookkeeper to work in our Warwick RI office supporting day to day operations and working with our Accounting Team to ensure accurate and timely operations across the company.

The Accounts Payable & Receivable Bookkeeper is responsible for the accurate, timely, and efficient management of both accounts receivable and accounts payable functions. This role plays a critical part in supporting cash flow, maintaining financial accuracy, and ensuring vendor and client accounts are properly managed.

Responsibilities include preparing and distributing invoices, applying and reconciling payments, processing vendor invoices, scheduling payments, maintaining accurate records, assisting with reporting, and resolving discrepancies. The ideal candidate is detail-oriented, organized, and experienced in managing transactional accounting functions within a fast-paced, project-based environment.

Responsibilities

Prepare and distribute invoices ensuring accurate billing

Apply and reconcile customer payments

Maintain organized and accurate customer accounts

Follow up on outstanding balances and communicate professionally regarding collections

Generate AR reports and support aging reviews

Verify billing details including project details, quantities, pricing, and contract terms

Review and verify vendor invoices for accuracy

Process accounts payable and schedule payments according to terms

Maintain accurate vendor records and documentation.

Reconcile vendor statements and resolve discrepancies

Assist with month-end and year-end close support related to payables

Assist with reporting related to receivables, payables, and cash flow

Uphold confidentiality and integrity of financial information at all times

Prepare progress billings, related to the manufacturing process of finished products

Qualifications

Previous experience as an accountant, bookkeeper, or similar position

Excellent attention to detail and accuracy in billing, reporting, data entry, and reconciliations

Proficiency in QuickBooks Desktop, spreadsheets, experienced in Microsoft Excel, and basic accounting systems

Experience with HubSpot, Odoo and Google Workspace (Sheets, Docs, Gmail) preferred

Ability to manage both AR and AP workflows efficiently

Strong organizational skills with the ability to prioritize and meet deadlines

Professional communication skills for handling vendor and client interactions

Understanding of basic accounting principles and best practices

Ability to work independently while collaborating effectively with internal teams

High level of integrity, reliability, and confidentiality