Benefits:
401(k)
Employee discounts
Free food & snacks
Health insurance
Paid time off
Training & development
Accounting & Administration Coordinator
Do you take pride in keeping things organized, accurate, and running smoothly?
Are you someone who thrives on execution, detail, and getting things done right the first time?
We are a fast-growing design-build technology company in San Diego, and we’re looking for a reliable, detail-oriented professional to support our accounting and administrative operations.
The Role
This is a hands-on execution role responsible for keeping the financial and administrative engine of the company running day-to-day.
Key Responsibilities
Accounting & Finance Execution
Process payroll (full cycle)
Manage accounts payable (vendor bills, payments)
Support accounts receivable and collections
Assist with invoicing and Requests for Payment (RFPs)
Process credit card payments
Reconciliations & Accuracy
Perform bank reconciliations
Reconcile credit cards and expense accounts
Track gas cards and company purchasing accounts
Ensure accurate job costing inputs (time and expenses)
Cash & Commission Support
Track incoming payments and collections
Support AR follow-ups
Assist in sales commission tracking (based on cash received)
HR & Employee Support
New hire onboarding (ADP, forms, setup)
Maintain employee records
Administer benefits (health insurance, 401k)
Process reimbursements
Admin & Operations (Critical Support)
Handle incoming calls and lead intake
Coordinate OSHA compliance tracking
Manage insurance certificates and lien releases
Oversee fleet administration:
Vehicle registrations
Insurance tracking
Smog compliance
Ideal Candidate
2–5 years in accounting/admin role
Experience with payroll, AP, and basic bookkeeping
Highly organized and detail-oriented
Comfortable handling multiple responsibilities
Strong follow-through and reliability
Why Join Us?
Stable, growing company
Clear role expectations (no chaos or ambiguity)
Opportunity to grow with the company
Supportive team environment