Benefits:

Free uniforms

Opportunity for advancement

Training & development

Job Title: Accounting Assistant Location: Miami, FL 33142 (On-site) Schedule: Monday – Saturday, 8:00 AM – 6:00 PM

About the Role

We are seeking a highly organized and detail-oriented Accounting Assistant to support our daily financial operations. This position plays a critical role in managing payments, purchase orders, inventory reconciliation, and collections. The ideal candidate has a strong understanding of various payment systems and point-of-sale (POS) platforms and can effectively collaborate across departments to maintain financial accuracy and operational efficiency.

Key Responsibilities

Payment & Transaction Processing

Process and record payments via cash, credit cards, Zelle, ACH, wire transfers, and checks

Ensure accurate, timely entries in accounting systems

POS & Sales Reconciliation

Maintain and reconcile point-of-sale (POS) data with accounting records

Investigate and resolve sales or payment discrepancies

Purchase & Sales Orders

Generate and process purchase and sales orders

Coordinate with vendors and suppliers for timely deliveries

Inventory Oversight

Track inventory movements and maintain accurate records

Reconcile physical counts with system data and flag variances

Returns & Refunds

Manage return orders and process refunds or exchanges per policy

Collections Support

Follow up on overdue invoices through calls and emails

Maintain detailed records of collection efforts and communication

Financial Reporting & Month-End Support

Assist with preparation of sales, expense, and inventory reports

Collaborate on monthly and year-end closing activities

Compliance & Process Integrity

Ensure adherence to accounting standards and internal policies

Stay updated on evolving payment and accounting regulations

Qualifications

Education

Associate or Bachelor's degree in Accounting, Finance, or related field preferred

Certifications such as Bookkeeping, QuickBooks, or similar are a plus

Experience

1–2 years in an accounting, bookkeeping, or administrative finance role

Hands-on experience with POS systems and accounting software (QuickBooks, Sage, etc.)

Skills & Attributes

Proficient with payment processing methods (cash, Zelle, ACH, etc.)

Strong organizational skills and attention to detail

Ability to multitask in a fast-paced, team-oriented environment

Excellent communication and interpersonal skills

Intermediate Excel and Microsoft Office proficiency

Additional Requirements

Must be able to commute daily to Miami, FL 33142

Work Location: On-site only