Benefits:

Free uniforms

Opportunity for advancement

Training & development

Job Title: Accounting Assistant Location: West Palm Beach, FL 33407 (On-site) Schedule: Monday – Friday, 8:00 AM – 5:00 PM

About the Role

We are seeking a highly organized and detail-oriented Accounting Assistant to support our daily financial operations. This position plays a critical role in managing payments, purchase orders, inventory reconciliation, and collections. The ideal candidate has a strong understanding of various payment systems and point-of-sale (POS) platforms and can effectively collaborate across departments to maintain financial accuracy and operational efficiency.

Payment & Transaction Processing

Process and record payments via cash, credit cards, Zelle, ACH, wire transfers, and checks

Ensure accurate and timely entries in accounting systems

POS & Sales Reconciliation

Reconcile point-of-sale (POS) data with accounting records

Investigate and resolve discrepancies in sales or payments

Purchase & Sales Orders

Generate and process purchase and sales orders

Coordinate with vendors and suppliers for timely fulfillment

Inventory Oversight

Track inventory movements and maintain accurate records

Reconcile physical inventory with system data and report variances

Returns & Refunds

Process return orders, refunds, and exchanges in accordance with company policies

Collections Support

Follow up on outstanding invoices via phone and email

Maintain clear records of collection activity

Financial Reporting & Month-End Support

Assist in preparing sales, expense, and inventory reports

Support month-end and year-end closing processes

Compliance & Accuracy

Ensure adherence to internal controls and accounting procedures

Maintain accurate documentation and records

Qualifications

Education

Associate degree in Accounting, Finance, or related field preferred

Experience

1–2 years of experience in accounting, bookkeeping, or similar role

Experience with accounting software (QuickBooks, Sage, or similar) preferred

Familiarity with POS systems is a strong plus

Skills & Attributes

Strong attention to detail and organizational skills

Ability to manage multiple tasks in a fast-paced environment

Solid communication and problem-solving skills

Intermediate proficiency in Microsoft Excel and Office tools

Skills & Attributes

Proficient with payment processing methods (cash, Zelle, ACH, etc.)

Strong organizational skills and attention to detail

Ability to multitask in a fast-paced, team-oriented environment

Excellent communication and interpersonal skills

Intermediate Excel and Microsoft Office proficiency