Benefits:

401(k)

Dental insurance

Opportunity for advancement

Paid time off

Vision insurance

Job Title: Accounting Assistant – Accounts Payable

Job Summary:

We are seeking a detail-oriented and highly organized Accounting Assistant to support our Accounts Payable (AP) operations. The ideal candidate will be responsible for processing vendor invoices, managing payments, maintaining accurate financial records, and ensuring compliance with company policies and accounting principles.

Key Responsibilities:

Process high volume of vendor invoices accurately and timely Match purchase orders, receipts, and invoices (3-way matching)

Code and enter invoices into accounting system

Reconcile AP subledger to the general ledger

Assist with weekly check runs and electronic payments (ACH, wires)

Respond to vendor inquiries and resolve discrepancies promptly

Maintain vendor files and ensure W-9 documentation is up to date

Prepare reports related to accounts payable, as needed

Assist with month-end closing procedures

Support audits by providing documentation and responding to inquiries

Perform other accounting and administrative tasks as assigned

Monitor Utilities

Qualifications:

Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred)

1–3 years of experience in accounts payable or general accounting

Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite)

Strong Microsoft Excel skills

Excellent attention to detail and accuracy

Ability to prioritize and manage multiple tasks in a fast-paced environment

Strong communication and interpersonal skills

Buildium

Preferred Skills:

Experience with ERP systems

Familiarity with 1099 reporting

Knowledge of GAAP

Working Conditions:

Standard office hours with potential for overtime during month-end or year-end closing

Hybrid or in-office work depending on company policy