Job Overview: We are seeking a detail-oriented and dependable Part-Time Accounting Assistant to support our Accounting Department. This role will assist with accounts payable, accounts receivable, credit card reconciliation, reporting, and general administrative accounting functions.

This position is ideal for someone who enjoys organization, accuracy, and working behind the scenes to keep financial operations running smoothly.

Please note: The responsibilities listed below are not all inclusive and may evolve based on departmental needs.

Key Responsibilities

Accounts Payable

Process packing slips and matching invoices

Code and enter purchase order invoices

Assist with other AP-related tasks as needed

Support preparation of 2050 reports

Match and file AP documentation

Credit Card Reconciliation

Process and code credit card receipts

Reconcile credit card transactions

Assist with monthly credit card reconciliation

Accounts Receivable

Open and distribute incoming mail

Prepare and process deposits

Review and pull paid commission invoices

Print commissionable invoices from uploads

Compliance & Administrative Support

Register and update ST-105 forms

Maintain W-9 forms and related records

Ensure accounting books and documentation remain up to date

Maintain organized filing systems

Qualifications

Previous accounting, bookkeeping, or office administration experience preferred

Basic understanding of AP and AR processes

Strong attention to detail and accuracy

Proficient in Microsoft Office (especially Excel)

Ability to handle confidential financial information

Organized and able to prioritize tasks independently

What We’re Looking For

Reliable and trustworthy

Self-starter with strong follow-through

Team player willing to assist where needed

Comfortable working in a structured, deadline-driven environment