Location: Sweety Novelty, Inc (Sister company of Jessie Lord Bakery)

Job Summary: The Accounting Assistant will support the accounting department by performing various tasks related to financial record keeping, data entry, and reporting for Sweety Novelty.

E ssential Job Functions:

• Generate Sales orders from Customer PO’s, confirm orders with customers and verify with Warehouse Manager available inventory and ship dates
• Generate and issues invoices. Responsible for collecting receivables on a timely basis, recording and correctly allocating payments and adjustments.
• Process accounts payable and accounts receivable transactions
• Processes timely vendor payments by matching purchase orders contracts, and/or receiving documents to invoices; scheduling and preparing check runs; verifying federal ID numbers.
• Follow up on new price sheets, verify final signed and approved by management and customer.
• Maintain inventory costs per unit for raw materials and finished goods.
• Assist the Purchasing Manager on confirming incoming orders (delivery dates, shortages, delays).
• Assist with the preparation of financial statements and reports
• Assist with month-end and year-end closing procedures
• Input and reconcile financial data into accounting software
• Maintain accurate and organized financial records
• Scan, process and transmit bank deposits (Only Sweety)
• Prepare documentation for audits and tax filings

Food Safety Responsibilities:

• All employees are required to immediately report and assist in the elimination or control of any food safety issues they observe to their supervisor.
• Monitors and enforces cGMPs.
• Follow all Good Manufacturing Practices and Pre-requisite programs.

Education & Certification:

• Bachelor’s degree in accounting or related field

Required Knowledge & Experience:

• Knowledgeable of accounting software, Syspro is highly desirable and QuickBooks.
• Basic excel experience
• 1-3 years administration and accounting experience

Skills & Abilities:

• Excellent communication skills, both verbal and written
• Ability to prioritize tasks and manage time effectively
• Knowledge of regulatory standards and compliance requirements
• Ability to trouble shoot on the spot issues
• Able to work independently

Physical Requirements

• Ability to stand and sit for prolonged periods.
• Ability to walk through production areas.
• Ability to use office equipment including computers, telephones, scanners, copiers, etc.
• Rarely lift 10 - 20 LBs

Pay range: $23.50 - $32.00 Hourly

Supervisor: Corporate Controller ****

FLSA Status: Non-Exempt

Job Type: Full-time