Benefits:

Competitive salary

Flexible schedule

Paid time off

Training & development

Job Description: Accounting, Bookkeeping and Office Assistance Location: Miami, Florida, United States Employment Type: Part-Time (3 Days a Week) Position Overview We are seeking a skilled and detail-oriented Accounting, Bookkeeping Specialist and Office Assistance to manage the daily financial operations of our electrical contracting company. Our firm provides services in low, medium, and high voltage systems, including the installation, commissioning, maintenance, and repair of low voltage systems across residential and commercial facilities. The Accounting, Bookkeeping Specialist and Office Assistance will be responsible for maintaining accurate financial records, processing transactions, supporting project accounting, and ensuring compliance with state and federal regulations. This role requires excellent attention to detail, organizational skills, and the ability to work closely with project managers, office staff, HR and leadership to support company growth and financial health. Key Responsibilities Financial Recordkeeping

• Maintain and update general ledgers, journals, and financial records.
• Record accounts payable (vendor invoices, subcontractor payments) and accounts receivable (customer billing, collections).
• Reconcile bank statements, credit card statements, and petty cash accounts.
• Track project expenses, budgets, and job cost allocations. Billing and Invoicing
• Prepare and issue invoices for residential and commercial projects.
• Monitor accounts receivable and follow up on overdue payments.
• Assist in preparing progress billing, lien releases, and documentation required for construction contracts. Payroll and Compliance
• Support payroll processing and maintain accurate employee records.
• Track employee time sheets and ensure proper job-costing allocations.
• Assist in ensuring compliance with state, federal, and industry financial regulations. Reporting and Analysis
• Prepare monthly, quarterly, and year-end financial reports for management review.
• Provide project cost reports and assist Project Managers with budget tracking and Profit and Loss reports.
• Support external accountants during tax filings, audits, or financial reviews. Coordination and Support
• Communicate with vendors, suppliers, and clients regarding billing, payments, and contracts.
• Assist in managing purchase orders, material receipts, and project-related expenses.
• Work closely with office staff to streamline administrative and financial workflows.

2 Office Assistance

• Communicate with vendors, suppliers, and clients regarding billing, payments, and contracts.
• Assist in managing purchase orders, material receipts, and project-related expenses.
• Work closely with office staff to streamline administrative and financial workflows.
• Permit Processes
• Support Company’s New Hiring process
• Onboarding and Offboarding Activities (send Offer Letters, collect necessary documents, introduce and distribution of Policy and Procedures, handle all necessary exit paperwork and ensure compliance with legal requirements) Qualifications & Requirements
• Associate degree in accounting, finance, or business administration (bachelor’s preferred).
• Minimum 3 years of bookkeeping or accounting experience (construction/electrical contracting industry preferred) and office.
• Strong knowledge of accounting principles, practices, and regulations.
• Proficiency in QuickBooks, Sage, or other accounting/project management software.
• Advanced skills in Microsoft Excel, Word, PowerPoint, and Outlook.
• Excellent organizational, analytical, and communication skills.
• High attention to detail and ability to handle sensitive financial and personnel information with confidentiality. Preferred Qualifications
• Experience in construction accounting, job costing, or project-based billing.
• Familiarity with Florida tax laws and lien processes.
• Bilingual (English/Spanish) communication skills.