Benefits:

401(k)

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Training & development

Tuition assistance

Vision insurance

We are hiring an Accounting Clerk to join our growing in-house accounting team. Qualified Accounting Clerk candidates are those who thrive on precision, understands the importance of order, and takes genuine pride in organizing complex details flawlessly. This position supports our accounting operations across multiple companies, and we’re looking for someone with both working knowledge of QuickBooks Desktop and the kind of mind that notices when one number is off by a single digit.

This role supports a diverse portfolio of companies spanning real estate, insurance, medical, and aviation — all operating under a shared vision of innovation, excellence, and growth.

Our accounting department supports seven companies, all led by a forward-thinking executive team with a strong focus on quality and brand identity. We work out of a beautifully designed, 3,600 sq. ft. office in Pasadena, built in 2020 to foster creativity, focus, and team collaboration.

This is a high-impact, collaborative position that works closely with our In-House Accountants across A/R, A/P and account reconciliations. The ideal candidate brings both strong accounting instincts and a sharp execution mindset — especially in detailed data entry scenarios.

We promote a wellness-focused culture with sit/stand desks and FluidStance balance boards to support movement and mindfulness throughout the workday.

Looking to build a long-term career in accounting — not just find another job? Or maybe you’re ready to prove yourself but just need the right opportunity. Look no further than this opportunity. A role where you can grow with the company, gain hands-on experience, and start building a real future in accounting.

Key Responsibilities

Your work will be hands-on, highly organized, and process-driven. Responsibilities include:

Copying, labeling, and tracking incoming client payments

Matching payments to correct invoices and submitting them to accounting

Scanning and saving payment records into appropriate digital folders

Uploading updated invoices from our accounting department into client folders

Coordinating invoice requests, payment reminders, and vendor requisitions

Monitoring credit card charges and ensuring timely payment processing

Verifying folder structure and ensuring consistent document organization

You’ll be working closely with both our accounting and operations teams. Meticulous file management and accurate follow-through are essential.

What We’re Looking For

Let’s be honest: most people think they’re detail oriented. But we’re looking for someone who notices formatting inconsistencies without being told. Who feels a deep sense of satisfaction when a folder is clean and perfectly organized. Who can spot when something is off — even if no one else catches it. And who enjoys working within clearly defined procedures and improving them over time.

This is a role for someone with a strong pattern recognition, and the self-awareness to know when to slow down and double-check before submitting something.

Required Qualifications

Prior working experience with QuickBooks Pro Desktop (not online)

1+ year of experience in an accounting, clerical, or administrative support role

Strong proficiency in Microsoft Excel, Word, and Outlook

Excellent written and verbal communication skills

Impeccable organizational habits and follow-through

Professional demeanor and respectful communication style

What We Offer

Competitive salary based on experience

Health insurance (company covers 50%)

Optional dental, vision, and cancer insurance

Two weeks paid vacation per year

Paid sick time and personal days

401(k) retirement plan

Beautiful, modern office in Pasadena

Supportive training and onboarding process

How to Apply

To be considered, please submit your resume and a short cover letter highlighting your experience and interest in the role. Portfolio links are strongly encouraged. Once we receive your resume, we will send you a thank you email along with a link that you will use to complete a math and compatibility assessment. Once your assessments are completed, we will call you to schedule an in person interview.

Please Note

All offers of employment are subject to reference and background checks.

Only shortlisted candidates will be contacted, but all applicants will remain on file for 90 days.

EOE / M / F / V / D