Job Description

As the Accounting Clerk you will play a crucial role in maintaining the financial integrity and administrative efficiency of the finance department. In this role, you will oversee all hotel cash-handling operations, ensuring the accuracy, security, and accountability of all cash transactions. This role manages daily cash reconciliation, internal controls, while also supporting various accounting functions including accounts payable and accounts receivable. In addition, the Accounting Clerk serves as an office assistant, responsible for maintaining office supply inventory, coordinating supply orders, and managing incoming and outgoing mail.

Hourly Rate: $29.40

What you will be doing:

Cash Handling & Reconciliation

• Collect, count, verify, and balance all cashier envelopes and cash deposits daily.
• Reconcile cash receipts with POS/PMS reports and identify discrepancies.
• Prepare daily cash over/short reports for management review.

Bank Administration

• Issue, monitor, and reconcile cashier house banks for authorized employees.
• Conduct surprise and scheduled cash audits of house banks.
• Retrieve and secure house banks from employees separating or transferring roles.
• Ensure all bank assignments and returns are accurately documented and approved.

Deposits & Banking

• Prepare accurate daily bank deposits.
• Maintain organized records of deposits, change orders, and bank confirmations.
• Request and distribute change funds as needed for resort operations.

Financial Controls & Compliance

• Enforce adherence to the resort’s cash-handling procedures across all departments.
• Maintain strong internal controls to protect all cash, cash equivalents, and financial documentation.
• Immediately report any irregularities, policy violations, or suspicious activity.
• Support internal and external audits by providing required documentation and explanations.

** Cross-Department Accounting Support**

General Audit Checks

• Assist in reviewing daily work, such as comps and gift certificates.

Accounts Payable Assistance

• Assist with expense reports and invoice scanning.
• Provide backup coverage for AP processing (e.g., check runs, expense verifications) during high-volume periods or absences.

Accounts Receivable Assistance

• Support AR with retrieving copies of checks or other administrative duties.

Documentation & Reporting

• Maintain accurate and well-organized financial records, logs, and reconciliations.
• Review and file daily operational reports.
• Prepare daily revenue summaries and cash reports for the accounting department.
• Assist with month-end closing tasks related to cash operations and other accounting areas supported.

Security & Safekeeping

• Maintain strict control over the resort safe, lockboxes, and all stored monetary assets.
• Ensure high levels of confidentiality and adherence to financial security protocols.
• Safeguard checks, receipts, deposit bags, and sensitive accounting documents.

Operational Support

• Provide timely support to operational departments regarding cash or financial procedure questions.
• Assist with training of new cashiers or department managers on cash-handling standards

Schedule: Due to the nature of the hospitality industry, employees are required to work varying schedules, including overnight, weekends and holidays, to accommodate the business and demands of the hotel.

Qualifications

Your experience and skills include:

Experience

• One year experience with accounting related duties preferred
• Must be able to communicate effectively, both verbally and in writing, with colleagues at all levels in a friendly, courteous, and service-oriented manner.
• Must maintain confidentiality of all data.
• Strong attention to detail, accuracy, and integrity.
• Strong organizational, numerical, and problem-solving skills, with the ability to prioritize work and meet strict deadlines independently.
• Ability to multi-task effectively in a fast-paced, high-volume environment.
• Basic computational ability and proficiency in computer applications including Word, Excel, and Outlook.
• Previous cash-handling or accounting experience preferred.
• Strong understanding of cashiering procedures and financial controls; proficiency with POS, PMS, and accounting systems is an asset.
• Maintain a professional, positive working attitude and environment.

Education

• High School diploma (or equivalent) and/or vocational training
• Accounting degree is an asset

Additional Information

All Candidates must be in possession of identification proving authorization to work in the United States as defined in the Immigration Reform and Control Act of 1986 (IRCA). This Position does not offer sponsorship of Work Visas. Resumes submitted that cannot fulfill these requirements will not be considered.

Visa Requirements: Applicants must be legally eligible to work the United States

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Join our ‘ohana today : Visit our website to learn more about living and working for Fairmont Hawai’i. www.fairmonthawaiijobs.com

Why work for Accor? Discover a world where life pulses with passion!​

Join the Accor Group, an ecosystem of over 45 brands, 5,600 hotels, 10,000 restaurants and lifestyle places, that welcome you. With us, your personality is valued, your opportunities for growth know no boundaries. Every action you take has a positive and memorable impact on the experience of our customers, your colleagues, and also, on the planet, contributing to pioneering the art of responsible hospitality.

Hospitality is a work of heart! #fairmontcareers #alwayskealani