Job Description

Job Summary:

The Accounting Clerk ensures administrative and accounting support, reconciling data and entry of data into the hotels computerized accounting systems.

Schedule: Part-time - 3 eight hour days/week (8:00am to 4:00pm) with Monday through Friday scheduling flexibility.

Duties:

• Prepares and balances daily deposits (Guest Ledger, Advanced Deposits and Miscellaneous Receipts), audit cashiers cash deposits
• Processes travel agent commissions and delayed flight invoices
• Various posting, balancing and reconciling data, including bank statements and journal preparation for entry to the hotels ‘accounting system.’
• Reconcile credit cards and employee expense reports
• Complete credit application requests and verify federal identification numbers
• Enters invoices into the hotels ‘accounting software system’, prepares check runs and wire payments on an accurate and timely basis, processes check voids and reissue checks when necessary, completes monthly statement reconciliations
• Verify that all rooms revenue, food and beverage ‘point of sale system’ and other revenue transactions are correct and have integrated into the ‘property management system’ on a daily basis
• Preparation of hotel accounts receivable invoices on a monthly basis and bi-monthly AOAO invoice reimbursement
• Participate in various hotel inventories. Balance recorded inventory with the use of computer and balance to General Ledger inventory accounts
• Daily accounting email inbox checking for invoices and requests
• Perform any duties and responsibilities asked of / but not limited by either the Hotel Financial Controller, Accounting Manager, Hotel Accountant, Senior Accounting Clerk or any designated position given authority in the finance department, based upon departmental need
• Physically file and store by lifting, carrying and placing, accounting records on a regular basis. This also includes efficient storage of electronic files for future retrieval in the hotels file directory system.
• Substitute and perform the duties of other accounting positions.
• Maintain an open line of verbal and written communication, as well as a good working rapport with guests, employees, hotel business associates and management.

Qualifications

Minimum Qualifications:

• High school diploma or equivalent
• Must have experience in a similar size operation. Familiarity of hotel operations.
• Knowledge of general accounting principles and operations
• Previous experience in an Accounting Operations position
• A working knowledge of / or previous experience utilizing General Ledger Accounting software programs is advantageous. Ability to use Hotel PMS (Property Management Systems) is also highly advantageous.
• Ability to use 10-key by touch
• Ability to accurately type 30 words per minute
• Ability to access and operate personal computers, and be able to proficiently use Microsoft products for daily work tasks – ie Microsoft Word, Microsoft Excel, Microsoft Outlook
• Able to accurately perform repetitious tasks in a high volume work environment.
• Seeks to use personal initiative to improve business practices and work flows.
• Able to work with little or no supervision
• Represents the company in a positive manner expounding the values, ethics and pride at all times

Preferred Qualifications:

• 1 year experience utilizing Quickbooks software

Additional Information

Salary:

$28.24 - $35.30 per hour. This Part-time Accounting Clerk position is a Union position that requires membership with Local 5. This position is 1 of 5 Accounting Clerk positions within the Finance Department. This position is eligible for various benefits as a member of Local 5 such as Health & Welfare, paid time off, 401(k), daily duty meal, and others. Employee parking is available at a nominal cost.

Ala Moana Hotel by Mantra is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Ala Moana by Mantra does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.