Benefits:

401(k)

401(k) matching

Dental insurance

Free uniforms

Health insurance

Paid time off

Vision insurance

Job Title: Accounting Clerk & Reception

Position Overview:

The Accounting Clerk/Receptionist supports the accounting function by ensuring accurate job, purchasing, and service data is maintained within the Aspire project management system. This role plays a critical part in validating operational information for financial reporting, billing accuracy, and job-cost integrity. By ensuring records are complete, properly coded, and compliant with company policies, this position helps maintain audit-ready financial data and supports the overall accounting cycle.

In addition, this role provides front office support, serving as the first point of contact for incoming calls, visitors, and general office coordination, while maintaining a professional and organized workplace environment.

Key Responsibilities:

Provide front office support, including answering and directing calls, greeting visitors, handling mail, and maintaining a professional office environment

Maintain accurate job setup, work tickets, and purchase orders in Aspire, ensuring all records are properly created, coded, and approved for accounting use

Review and validate service data, labor, and subcontractor activity to support accurate job costing, billing, and financial reporting

Monitor and follow up on missing, incomplete, or unapproved operational data that may impact invoicing, revenue recognition, or financial statements

Collaborate with field teams, Project Managers, and Account Managers to resolve discrepancies and ensure accurate financial data flow

Ensure documentation standards are met, including change orders, job coding, and supporting records to maintain audit-ready files

Support month-end close processes by confirming all work is completed, documented, and aligned with contract terms

Assist accounting by identifying unbilled work, missing costs, and data gaps that could affect financial accuracy and reporting

Act as a liaison between Operations and Accounting to ensure timely, accurate, and complete information transfer

Assist with general administrative and clerical tasks to support both accounting and operations teams

Qualifications:

2+ years of experience in accounting support, administrative, or operations coordination roles preferred

Experience in construction, landscaping, or service-based industries preferred

Experience with Aspire or similar project/job-costing systems is a plus

Basic understanding of job costing, billing, and accounting processes preferred

Proficient in Microsoft Excel and business systems

Strong attention to detail and organizational skills

Ability to manage deadlines and prioritize effectively in a fast-paced environment

Strong communication skills across field teams, office staff, and customers

Professional demeanor with customer-facing or reception experience preferred

Core Competencies

· Accountability and follow-through

· Clear and professional communication

· Process-oriented and detail-driven mindset

· Data accuracy and financial awareness

· Cross-functional collaboration

· Time management in a deadline-driven environment

· Professional front office presence

Performance Expectations Success in this role means:

Financial and operational data is complete, accurate, and audit-ready

Work tickets, purchase orders, and documentation are consistently submitted and aligned with accounting requirements

Job costing data supports accurate billing and financial reporting

Month-end close deadlines are met without delays due to missing or inaccurate information

Strong coordination between Operations and Accounting minimizes errors and rework

The front office operates smoothly, maintaining a consistently professional experience for callers and visitors

Work Environment

· This position is full time in office

At Earthtones Companies, our greatest asset is our people. Privately owned, we've become one of North America's Top 100 landscape companies by placing our team and our culture at the heart of everything we do.

Our company stands on three fundamental values: Integrity, Loyalty, and Leadership. These principles guide every hiring decision, every action, and every strategic choice we make. We are deeply committed to fostering career growth and advancement. Our teams work diligently, support one another, and take genuine pride in delivering outstanding results for our clients and the communities we serve.

If you're looking for a workplace that truly values its employees, invests in their development, and is dedicated to building long-term success together, we invite you to join us and build your future with Earthtones. Apply today and grow alongside us.

Visit us at: www.earthtonescompanies.com