Accounting Specialist – Government Invoicing & Grants

Role Summary
Support the Finance Director with a strong focus on government contract invoicing and grant reporting, ensuring accuracy, compliance, and on-time submission. This role is heavily weighted toward recurring monthly government invoicing activities, with limited accounts payable and general accounting responsibilities.

Approximately 75% of this role is dedicated to government invoice creation, submission, and grant reporting.


Key Responsibilities:

-Government Invoicing & Grant Reporting (Primary – ~75%)
-Own the end-to-end creation and submission of monthly government contract invoices
-Prepare and support grant reporting in accordance with contract requirements
-Ensure invoicing accuracy, compliance, and proper documentation
-Reconcile invoice data against financial reports and research discrepancies
-Maintain audit-ready records for government billing and reporting
-Work closely with the Finance Director to meet all government deadlines

Accounting & Finance Support (Secondary – ~20%)
-Prepare journal entries and assist with month-end close activities
-Support monthly accounting practices and general ledger accuracy
-Assist with financial reconciliations and reporting as needed

Accounts Payable & Procurement (Minimal – ~5%)
-Submit invoices for payment
-Create and manage purchase orders
-Provide limited administrative finance support as needed

Top Skills & Qualifications
-5+ years of experience in accounting, billing, or bookkeeping
-Direct experience with government invoicing and/or grant reporting strongly preferred
-Solid understanding of general accounting principles
-Accounts payable experience (invoice submission, PO creation)
-Advanced Excel required (VLOOKUP, Pivot Tables at minimum)
-Proficiency with Adobe and Microsoft Office Suite
-Strong attention to detail and comfort managing recurring monthly cycles
-Ability to learn new systems and adapt to compliance-driven processes


Additional Details
-Fully remote; NYC preferred
-Must work EST hours

For consideration, please submit your resume as a MS Word attachment to careers@consortiuminc.com

The Consortium

"Combining Talent with Technology"

www.consortiuminc.com