Job Title: Accounting, Purchasing & Payroll Specialist

Job Summary

We are seeking a detail-oriented Accounting, Purchasing & Payroll Specialist to support the financial and administrative operations of our office. This role handles payroll processing, accounts payable/receivable, and purchasing tasks, ensuring accuracy, compliance, and efficiency. The ideal candidate is organized, proactive, and comfortable managing multiple responsibilities.

Key Responsibilities

• Process payroll accurately and on time, including employee hours, deductions, and benefits

• Maintain employee payroll records and ensure compliance with local, state, and federal regulations

• Handle accounts payable and receivable, including invoices, purchase orders, and vendor payments

• Manage purchasing for office and operational needs, including tracking inventory and coordinating with vendors

• Reconcile financial statements and assist with month-end close activities

• Generate reports for management as requested

• Maintain organized and accurate financial and operational records

• Support other administrative tasks as needed

Qualifications

• High school diploma or GED required; Associate or Bachelor's degree in Accounting, Finance, or related field preferred

• Experience with payroll, accounting, and purchasing functions

• Proficiency in Microsoft Office (Excel, Word) and accounting software (QuickBooks or similar)

• Strong attention to detail, organizational skills, and time management

• Excellent verbal and written communication skills

• Ability to work independently and collaboratively in a small team environment

Physical & Work Environment

• Standard office environment

• Primarily desk-based with use of computer and office equipment

• Occasional lifting of office supplies or vendor shipments (up to 25 lbs)