Benefits:

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Accounting Specialist

Department: Accounting & Finance Reports To: Controller Employment Type: Full-Time Location: Austin, Texas 78746

Position Overview

The Accounting Specialist supports the daily accounting operations of a growing equipment leasing and finance company. This role is responsible for transactional processing, system uploads, payables coordination, and preparation of documentation supporting the monthly close process.

This position plays a key role in maintaining accurate financial records, supporting funding operations, and ensuring timely processing of cash and vendor activity. The Accounting Specialist will work closely with the Controller while gaining exposure to lease accounting and financial operations.

This role is designed as a foundational accounting position within a growing finance team. Based on performance and demonstrated ability, the Accounting Specialist may advance to a Staff Accountant role or beyond with increased responsibility for reconciliations, journal entries, and month-end ownership.

Primary Responsibilities

Funding & Contract Support

Review “Ready to Fund” contracts for completeness and required documentation

Enter bank funding transactions and maintain funding logs

Prepare supporting documentation for final funding approval

Assist with contract system uploads and data maintenance

Cash Processing & Deposits

Perform daily deposit searches and match incoming payments

Upload check deposits into banking platforms

Download and maintain ACH, wire, and deposit activity reports

Assist with trust account transaction uploads

Maintain organized documentation for audit support

Accounts Payable & Vendor Coordination

Manage billing inbox and organize incoming vendor invoices

Enter new payables into Bill.com and sync to accounting system

Maintain vendor documentation and supporting records

Assist with client fee postings

System & Transaction Management

Upload customer imports into accounting system

Upload credit card transactions into QuickBooks Online

Assist with lease system data uploads (e.g., BDR, Rinaldi entries)

Perform bank matching within accounting software

Ensure system records are accurate and up to date

Month-End Close Support

Download monthly bank and credit card statements

Prepare supporting documentation for reconciliations

Organize payment detail reports and close schedules

Assist with bad debt recovery tracking

Ad Hoc Projects as Needed

Qualifications

1–3 years of accounting or bookkeeping experience

Experience with QuickBooks Online or similar accounting software

Familiarity with Bill.com or comparable payables systems preferred

Strong Excel skills (basic formulas, data organization, matching)

Skills & Competencies

High attention to detail and accuracy

Strong organizational skills

Ability to manage recurring deadlines

Clear written and verbal communication

Comfortable working in a structured, process-driven environment

Ability to follow established procedures while identifying inconsistencies

Growth Mentality & Desire