Professional Search Group has partnered with a growing organization seeking an Accounting Clerk who will support both Accounts Receivable (AR) and Accounts Payable (AP) functions. This individual will play a key role in maintaining accurate financial records, ensuring timely payments and collections, and supporting daily accounting operations within a fast-paced environment.

Key Responsibilities

Accounts Payable (AP):

• Process approximately 50 invoices weekly, ensuring proper coding, approvals, and entry into the ERP system (NetSuite).

• Prepare and process bi-weekly check runs for review and approval (approx. 50 payments).

• Perform PO/AP three-way matching within NetSuite.

• Review open purchase order reports and monitor unbilled POs.

• Maintain vendor records, including setup and collection of required documentation (e.g., W-9s).

• Post and reconcile corporate credit card transactions, ensuring supporting receipts and accurate categorization.

• Ensure all bills are paid accurately and on time.

• Assist with sales and use tax tracking and reporting.

Accounts Receivable (AR):

• Prepare daily bank deposits and post customer payments in NetSuite.

• Generate and review daily invoicing for shipments and customer accounts.

• Process customer refunds and adjustments as needed.

• Conduct complex account reconciliations, resolving billing discrepancies and client issues promptly.

• Manage AR aging reports; follow up on past-due accounts via calls and emails.

• Provide weekly collection status updates to the Controller.

• Prepare and distribute monthly customer statements and perform aging analysis.

General Accounting Support:

• Assist with month-end close, including journal entry preparation and account reconciliations.

• Support internal and external audits as needed.

• Collaborate with other departments to ensure accurate financial reporting and process efficiency.

Qualifications

• Experience: Minimum 2+ years of hands-on experience in both Accounts Payable and Accounts Receivable.

• Accounting Knowledge: Solid understanding of accounting principles, GAAP standards, and fair credit practices.

• Technical Skills:

  • Proficient in Microsoft Office Suite, especially Excel (VLOOKUP, Pivot Tables, and formulas).

  • Experience with ERP systems; NetSuite experience highly preferred.

• Analytical Skills: Strong numerical accuracy and ability to perform reconciliations and analyze variances.

• Communication: Excellent written and verbal communication skills with a customer service mindset.

• Organization: Detail-oriented, dependable, and able to manage multiple priorities and deadlines.

• Education: Associate degree in Accounting, Finance, or related field preferred (or equivalent work experience).