Benefits:
401(k)
Dental insurance
Free food & snacks
Health insurance
Paid time off
Vision insurance
Accounting Specialist
About Vanguard ID Systems
Vanguard ID Systems is a leading manufacturer and innovator in custom-printed barcoded and RFID cards and key tags serving industries such as healthcare, retail, education, and access control. With over three decades of experience, we take pride in delivering high-quality, technology-driven solutions that enhance identification, tracking, and branding for our clients.
Position Summary
As an Accounting Specialist at Vanguard ID, you will play a vital role in supporting our financial operations by accurately processing and managing accounts payable and receivable. This position is tailored for recent graduates in Accounting or candidates with 1–2 years of experience, offering the ideal entry point for those aiming to strengthen their practical accounting and bookkeeping skills. You’ll work directly with our leadership team to maintain accurate records, process transactions in QuickBooks, handle bill payments in Ramp, manage client payments, and ensure a smooth financial workflow across the organization.
Why this role is exciting
Be Part of our Transformation: Join a team actively shaping Vanguard ID’s future and building the foundation for scalable growth.
Career Development: Grow your accounting skills with hands-on experience in bookkeeping, analysis, and financial process improvement.
If you are detail oriented, eager to build a strong foundation in accounting and finance, and want to contribute to a growing company, we encourage you to apply!
Key Responsibilities
Accounts Receivable: Manage and update client accounts in QuickBooks, including issuing invoices, creating and managing credit memos, tracking and applying payments, and following up on overdue balances.
Accounts Payable: Enter and code bills, schedule payments, send remittances, ensuring timely handling of all payables.
Record Maintenance: Maintain accurate vendor and customer records and manage digital documentation for all transactions.
Transaction Management: Oversee daily financial transactions, ensuring accurate data entry and record keeping in accounting systems.
Reporting Assistance: Assist in preparing weekly and monthly financial reports to support leadership decision-making.
Bank Operations: Support bank reconciliations and participate in the monthly close process.
Chart of Accounts: Review and update the chart of accounts as needed for consistency and accuracy.
Collections & Collaboration: Communicate with customers regarding outstanding invoices and support accounts receivable collections efforts. Identify and address discrepancies by working with the team to resolve accounting questions.
Finance & Administration: Provide general support as needed across accounting and finance processes, including payroll processing.
Process Improvement: Identify and address discrepancies, collaborating with the team to resolve accounting questions.
Qualifications
Either a bachelor’s degree in Accounting, Finance, or a related field, OR at least 1–2 years of relevant experience.
Familiarity with QuickBooks (from coursework, internships, or prior employment).
High attention to detail and accuracy in data entry.
Strong organizational and time management abilities.
Clear written and verbal communication skills for both internal collaboration and external outreach.
Eagerness to learn, adapt quickly, and take on increased responsibility.