Job Description
The Accounting and Operations Specialist supports the Club’s financial and administrative operations by maintaining accurate records, preparing financial reports, and assisting with audits, tax filings, grant administration, membership activities, events, and day-to-day office needs. This role works closely with leadership, staff, families, Board volunteers, auditors, vendors, and community partners to promote efficient operations and sound financial practices.
Responsibilities of the position include:
- Prepare and analyze recurring financial reports, including budget variance reports, general ledger updates, and financial statements, while maintaining accurate and timely records to support management and Board decision-making.
- Monitor daily accounting processes and oversee the processing, recording, and reconciliation of accounts payable, accounts receivable, and other financial transactions to ensure accuracy, efficiency, and compliance with Club policies, procedures, and reporting requirements.
- Ensure financial transactions and reports are processed accurately through the Club’s administrative and accounting systems.
- Partners with external auditors to coordinate annual audit activities, support tax filings, and regulatory reporting, and implement recommended financial controls and process improvements.
- Maintain organized electronic and paper filing systems for financial, operational, and Human Resources records, including applications, training documentation, certifications, onboarding materials, and other assigned files.
- Oversee office equipment and supply inventory, coordinate routine maintenance, and work with service providers as needed.
- Record program attendance data in MyClubHub and serve as the primary contact for system training, troubleshooting, and technical support inquiries.
- Partner with the Club Operations Director to process membership applications, communicate with families regarding membership and program fees, and ensure payments are collected in accordance with BGCWCL financial policies and procedures.
- Develop and maintain processes for tracking, documenting, and reconciling special event and fund development revenue and expenses and monitor event budgets in partnership with senior leadership and Board volunteers.
- Support special event and rental coordinators by coordinating business services, administrative needs, community partner follow-up, and staffing support for Club programs and events as needed.
- Support the CEO and development staff in identifying, applying for, tracking, reporting on, and coordinating grant opportunities from the Ohio Alliance of Boys & Girls Clubs, local foundations, corporations, private donors, and other funding sources.
- Assist with stewardship strategies designed to strengthen volunteer and donor engagement and retention.
- Build and maintain collaborative relationships and regular communication with Club staff, leadership, Board volunteers, consultants, auditors, vendors, and service providers to clarify procedures, address concerns, manage costs, and support efficient operations.