Accounting & Payroll Specialist
We are actively seeking an Accounting and Payroll Specialist (APS) who thrives on precision and consistency. This role is for someone who enjoys collaborating with different departments, values processes and structure and clear expectations.
The APS is responsible for overseeing the financial and administrative functions which include payroll, month-end and year-end close, A/P and A/R, benefits administration, and personnel record management. You’ll be the person we count on to make sure payroll runs on time, benefits are managed with care, and financial reporting is accurate down to the last detail. The successful candidate for this role will thrive on ensuring accuracy, compliance, and efficiency in our financial reporting while also managing employee benefits and supporting HR-related functions.
The Accounting and Payroll Specialist serves as a key resource for both leadership and employees, balancing technical accounting responsibilities with people-focused benefits and personnel support. This role reports to the General Manager with dotted line to Corporate Controller.
Key Responsibilities
Accounting & Finance
•Manage month-end and year-end close processes, ensuring accuracy and timeliness of reporting. Manage budgets, forecasts and divisional reporting.
•Oversee accounts payable and accounts receivable, including reconciliations and aging reports.
•Reconcile cash, bank accounts, credit cards and other financial accounts.
•Process and review payroll, ensuring compliance with federal, state, and local regulations.
•Monitor, analyze, and audit inventory valuation and pricing data to ensure accuracy and alignment with financial reporting.
•Prepare financial reports and analysis to support decision-making by division leadership.
•Support internal and external audits by providing required documentation and analysis.
Benefits & HR Administration
•Administer employee benefits programs, including open enrollment, new hire enrollments, and ongoing benefits changes.
•Serve as primary contact for employee benefits inquiries and issue resolution.
•Maintain personnel files and company records in compliance with employment laws and company policies.
•Support recruiting activities, including scheduling and conducting interviews, coordinating offers, and onboarding new employees.
Compliance & Process Management
•Ensure compliance with all applicable accounting standards, labor laws, and benefits regulations.
•Develop and maintain policies, procedures, and internal controls for accounting and administrative functions.
•Identify process improvements to increase efficiency in payroll, benefits, and financial reporting.
•Partner with leadership to support operational and strategic initiatives.
Qualifications
•Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
•5+ years of experience in accounting, payroll, and benefits administration, preferably in a manufacturing environment.
•Knowledge of GAAP, payroll processing, and benefits regulations.
•Proficiency in accounting and HRIS/payroll software (e.g., QuickBooks, Sage, ADP, Paychex).
•Excellent communication and interpersonal skills with the ability to interact at all levels of the organization.
Benefits:
•Salary commensurate with experience
•Full-time onsite role; Monday-Friday
•8 paid US holidays
•Eligible for quarterly bonus subject to company policies
•401(k) matching
•Medical, dental and vision insurance; Life Insurance; LTD & ADD insurance
•Health Reimbursement Account
•Paid Time Off
•Sick Leave