Benefits:

Paid time off

Dental insurance

Flexible schedule

Vision insurance

Accounting & Supply Chain Assistant

We are seeking a detail-oriented and proactive Accounting & Supply Chain Assistant to support daily accounting operations, customer order processing, inventory management, and logistics coordination. This role works closely with the Administrator and serves as a key liaison between customers, vendors, suppliers, and freight carriers to ensure accurate accounting practices and efficient supply chain operations.

The ideal candidate is highly organized, capable of managing multiple priorities, and committed to delivering excellent customer service.

Key Responsibilities

Accounting & Administrative Support

· Maintain daily bookkeeping and accounting functions

· Set up and maintain customer and vendor accounts

· Record customer payments and vendor invoices

· Update and monitor accounts payable and accounts receivable

· Organize and improve bookkeeping and office accounting processes

· Assist with year-end inventory procedures

Customer Orders & Shipping Coordination

· Process customer quotes and sales orders

· Send order acknowledgments and customer invoices

· Prepare packing slips and Bills of Lading (BOLs)

· Coordinate shipments and verify delivery completion

· Manage inbound and outbound shipments, including:

Will-call orders

Collect shipments

Drop shipments

Supply Chain & Inventory Management

Track raw materials and finished goods inventory levels

Monitor stock levels to prevent shortages

Assist with demand forecasting and production coordination

Research and evaluate suppliers and vendors

Negotiate pricing for raw materials and freight services

Review tariff rates and freight charges to identify cost-saving opportunities

Evaluate LTL freight partners and recommend efficient shipping routes with optimal lead times

Serve as liaison between freight carriers and shipping operations to maintain on-time and complete deliveries

Qualifications

Experience in bookkeeping, accounting support, supply chain, logistics, or inventory control preferred

Strong organizational and multitasking abilities

Excellent attention to detail and problem-solving skills

Strong communication and customer service skills

Ability to work independently and collaboratively in a fast-paced environment

Proficiency with Microsoft Office and accounting software preferred

Preferred Skills

Knowledge of shipping documentation, including Bills of Lading (BOLs)

Experience coordinating with LTL freight carriers

Understanding of inventory management and supply chain processes

Familiarity with accounts payable and accounts receivable procedures

What We’re Looking For

Professional and dependable work ethic

Proactive approach to resolving issues and improving processes

Ability to manage multiple responsibilities while maintaining accuracy

Commitment to providing outstanding service to customers and team members