Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Accounts Payable/Accounts Receivable Coordinator

VJ X-Ray LLC is the global leader in developing and manufacturing integrated x-ray sources and high voltage generators. Our mission is to be uncompromising in pushing the boundaries of component design and manufacturing for every OEM partner.

This key position is responsible for accurately processing Accounts Payable and /or Accounts Receivable transactions within an ERP system. This position will also provide clerical and administrative support to other finance related activities.

Job Description

Process Accounts Receivable transactions in a timely manner and tracked until payment is received. Tasks include generating and distributing invoices, interacting with customers and vendors, validating payments against invoices, recording cash receipts and conducting accounts receivable calls

Process Accounts Payable transactions to ensure accurate and timely processing of all payments. Tasks include validating invoices, entering invoices, posting material receipts, matching invoices to packing slips, obtaining W-9’s for new vendors and preparing payment batches

Prepare weekly AP and/or AR Reports including: Goods Received Not Invoiced (GRNI) Analysis, Cash Projection Report and others as needed

Ability to perform account analysis

Work with fellow employees, vendors and customers to resolve any problems or discrepancies

Collaborate with Purchasing, Sales and Inventory Control Departments

Support management by following policies and procedures while complying with federal, state and local financial legal requirements

Provide clerical and administrative support to department management

Assist on special projects as required

Essential Skills

Associate’s degree or higher in Accounting or other relevant discipline

Minimum two (2) years of experience in a comparable accounting role within a manufacturing or corporate environment

Working knowledge of basic accounting techniques

Prior experience working with an ERP, MRP or other accounting system

Proficiency in Microsoft Office Suite

Intermediate knowledge in Excel

Ability to multi-task, prioritize and anticipate work needs in a fast-paced environment with emphasis on quality, accuracy and timeliness

Excellent interpersonal and communication skills with the ability to interface effectively with vendors, internal and external customers and all levels of management

Analytic ability with strict attention to detail

Reliable and focused team player

Non-Essential Skills

Previous experience supporting multiple locations domestically and internationally

The ability to communicate in Chinese or Spanish

Prior experience with Global Shop Solutions (GSS)

Physical Demands and Mental Demands

Regularly required to sit, walk, bend, stoop and stand

Will need to repeatedly use hands & fingers to operate basic office equipment

Expected to effectively communicate in person, on phone and via email and other electronic devices on a continual and repetitive basis

Responsibilities could require lifting, or moving materials up to 50 pounds alone and heavier with assistance

Vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Must be able to fulfill essential job functions in a consistent state of alertness and safe manner

On a regular basis, will be required to:

use written and oral communication skills

read and interpret data, information and documents

analyze and solve non-routine and complex office administrative problems

be creative, make judgements, use reasoning and make decisions

observe and interpret situations

learn and apply new information or skills

perform detailed work on multiple, concurrent tasks

work under intensive deadlines with frequent interruptions

interact with internal and external customers holding positions from a wide array of disciplines and organizational hierarchy levels

May need to communicate and effectively manage dissatisfied or frustrated customers and/or interface with difficult/demanding individuals

This job description is not all inclusive and is subject to change at any time. VJ X-Ray LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated during the application process and post hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated.