Benefits:

Competitive salary

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Job Title: Accounts Payable / Accounts Receivable Manager

Location: Suffolk VA

Type: Full-Time

Department: Finance / Accounting

Reports to: VP

Position Overview:

We are seeking a skilled and detail-oriented Accounts Payable / Accounts Receivable (AP/AR) Manager to oversee the day-to-day financial transactions related to AP and AR activities. This position is responsible for ensuring the accuracy and efficiency of operations, timely processing of payments, managing customer invoices, and maintaining financial records.

The ideal candidate will be a highly organized professional with excellent problem-solving skills, capable of managing both the AP and AR functions seamlessly while leading a small team.

Key Responsibilities:

Accounts Payable (AP):

• Oversee the full-cycle AP process, including invoice receipt, review, coding, and payment processing.

• Ensure timely and accurate payment of vendor invoices and employee expense reports.

• Maintain vendor relationships, handle inquiries, and resolve discrepancies.

• Review and approve all payment batches (check runs, ACH payments, and wire transfers).

• Manage 1099 compliance and reporting.

• Reconcile AP sub-ledgers with the general ledger and investigate any discrepancies.

• Lead month-end and year-end closing activities related to AP.

Accounts Receivable (AR):

• Supervise the AR process, ensuring timely issuance of customer invoices and accurate recording of receipts.

• Monitor customer accounts for overdue payments and coordinate collection efforts.

• Develop and maintain positive relationships with customers, resolving billing disputes and discrepancies.

• Prepare aging reports and provide analysis on overdue accounts.

• Reconcile AR accounts and work closely with the collections team.

• Ensure adherence to company credit policies and payment terms.

Team Leadership:

• Manage a small team of AP/AR staff, providing coaching, guidance, and performance management.

• Ensure team compliance with company policies and internal controls.

• Lead process improvements for increased efficiency and accuracy in the AP/AR functions.

• Assist in financial audits by providing documentation and reconciling AP/AR records.

Required Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.

• 5+ years of experience in accounts payable and receivable, with at least 2 years in a supervisory or managerial role.

• Strong knowledge of accounting principles and AP/AR processes.

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, etc.).

• Advanced Excel skills and familiarity with ERP systems.

• Excellent organizational, analytical, and communication skills.

• Strong attention to detail and ability to multitask in a fast-paced environment.

Preferred Qualifications:

• CPA or equivalent certification.

• Experience in process automation and streamlining financial operations.

• Knowledge of tax laws and compliance as related to AP and AR.

Benefits:

• Competitive salary and performance-based bonuses.

• Paid time off and holidays.

• Opportunities for professional growth and development.