Voted “One of the North Bay's Best Places to Work”, Peterson Mechanical is a Sonoma-based mechanical contractor providing a single source for reliable mechanical systems in the San Francisco Bay Area, specializing in HVAC, plumbing and refrigeration for a wide variety of market sectors including Healthcare, Technology, Education, Office Space, Hospitality, Winery, High Rise and Low Rise Residential. Peterson Mechanical provides pre-construction, pre-fabrication, custom fabrication, design/build and plan/spec. solutions for San Francisco, Oakland, Sonoma, Solano, Marin, Napa and the surrounding areas.

Job Summary:

The Accounts Payable Administrator's responsibilities include creating, entering, and processing payments for all vendors and contractors and reconciling and researching vendor accounts for all vendors and contractors.

Essential Duties and Responsibilities:

1. Enters invoices into accounting system and matches to purchase orders
2. Tracks approved invoices and makes necessary changes
3. Tracks purchase orders and open invoices
4. Tracks and processes “special terms” vendors
5. Prints and posts all payments
6. Coordinates with Project Managers and Management on invoice approvals
7. Reviews expense accounts and employee reimbursements
8. Reconciles various accounts, including, but not limit to: Fasttrack, credit and fuel cards
9. Reconciles vendor statements to payments and follow-up on discrepancies
10. Prepares and processes 1099 tax forms at year end
11. Archives payable records in compliance with record retention specifications
12. Administrates all aspects of Comdata including card issuing and reconciliation.

Non-Essential Job Duties:

1. Supports Front Desk Administrator on multi-line phone system and greeting guests
2. Administrative errands, eg. Mail, banking and postage
3. Other duties as assigned

Essential Qualifications:

1. Highly organized with strong attention to detail
2. High School Diploma or equivalent
3. Working knowledge of MS Office programs
4. Demonstrated experience in accounting software
5. Professional and courteous demeanor
6. Problem solving, analytical skills, accuracy
7. Self starter

Preferred Job Qualifications:

1. Self-directed and self-motivated
2. Knowledge of construction industry
3. Working experience in Vista by Viewpoint

ADA Specifications:

Position requires sitting/standing for prolonged periods and occasional walking. Manual dexterity required for computer work. There is occasional lifting of up to 25 lbs. Office cubicle work environment with a moderate noise level. Reasonable accommodations will be provided.