M & M Staffing Agency, LLC is seeking an experienced Accounts Payable Analyst to support our client, City Colleges of Chicago , within the Accounts Payable Department. This position is responsible for reviewing and processing invoices, reconciling vendor payments, researching payment discrepancies, and maintaining accurate accounts payable records.

Key Responsibilities

• Review, audit, approve, and process invoices with appropriate supporting documentation.
• Prioritize invoices based on payment terms and available cash discounts.
• Verify, record, and reconcile vendor payments in accordance with established policies.
• Research and resolve complex invoice and payment discrepancies.
• Communicate with vendors and internal departments regarding invoices, vouchers, reimbursements, and payment issues.
• Code and reallocate expenses according to established policies and guidelines.
• Assist with invoice imaging/scanning and entry into financial systems.
• Assist with check, ACH, and other electronic vendor-payment processes.
• Prepare and maintain accurate AP documentation and records.
• Record AP voucher journal entries and assist with account reconciliations and variance research.
• Assist with maintaining supplier/vendor information and documentation used for annual 1099 reporting.
• Support special projects and other Accounts Payable functions as assigned.

Qualifications

• Some college coursework required; bachelor's degree in Accounting or Finance preferred, or an equivalent combination of education and experience.
• At least 2 years of related experience.
• Strong organizational, analytical, and attention-to-detail skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience creating Excel pivot tables is a plus.
• PeopleSoft experience is a plus.
• Ability to work effectively with employees, vendors, and management at various organizational levels.