Job Description

• Performs a variety of routine-to-complex administrative and technical duties related to accounts payable
• Reviews, codes, and processes vendor invoices, ensuring proper approvals and accuracy
• Performs 3-way matching of purchase orders, receipts, and invoices
• Prepares and processes payments, including checks, ACH, and wire transfers
• Reconciles vendor statements and resolves discrepancies or payment issues
• Maintains accurate AP records, including invoices, payment history, and supporting documentation
• Communicates with vendors and internal teams to resolve invoice and payment inquiries
• Assists with month-end closing procedures, including accruals, reconciliations, and data audits
• Maintains and updates accounting spreadsheets, ledgers, and reports as needed
• Ensures compliance with company policies, procedures, and internal controls
• Supports audits by gathering and providing required documentation
• Assists the accounting team with ad-hoc projects and other finance-related tasks as needed

Qualifications

• High School Diploma/GED or equivalent training and experience
• A minimum of one (2) year of business-to-business accounts payable and payment posting experience, preferably in a finance or accounting setting, or an equivalent combination of experience and training, is typically required
• Terminology and practices of financial and account document processing and record-keeping, including accounts payable, payments, and cash posting
• Business arithmetic and basic financial and statistical techniques
• Record-keeping principles and procedures
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing, 10-key, and spreadsheet software
• English usage, grammar, spelling, vocabulary, and punctuation
• Techniques for providing a high level of customer service by effectively dealing with the public, customers, contractors, and staff
• Perform detailed research, accounting, and financial work accurately and in a timely manner
• Respond to and effectively prioritize duties and requests for service
• Interpret, apply, and explain policies and procedures
• Compose correspondence and reports independently or from brief instructions
• Make accurate arithmetic, financial, and statistical computations
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work
• Establish and maintain a variety of filing, record-keeping, and tracking systems
• Understand and follow oral and written instructions
• Organize own work, set priorities, and meet critical time deadlines
• Operate modern office equipment, including computer equipment, 10-key, and specialized software applications programs
• Use English effectively to communicate in person, over the telephone, and in writing
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work, including, but not limited to, customers, sales, customer service, and management

Additional Information

All your information will be kept confidential according to EEO guidelines.

About Us:

Visit us at www.elementalled.com or call 877-564-5051.