Payroll Profile: Groundwork Coffee Roasters, LLC
Department: Finance
Status: Full-Time | Non-Exempt (Eligible for Overtime)
Schedule: Monday – Friday, 40 hours per week
Location: 5431 Cleon Avenue, North Hollywood, CA 91601
Reports To: Staff Accountant
Supervisory Responsibilities: None
For over 30 years, Groundwork Coffee has been crafting organic, ethically sourced coffee while staying true to our mission of sustainability, integrity, and community. We're a fast-growing, values-driven CPG company that believes in doing good business that does good in the world.
Our Finance team plays a key role in sustaining that mission by ensuring that every transaction reflects the same care and integrity we put into every cup.
The Accounts Payable (A/P) Clerk is an essential member of the Finance team, supporting accurate and timely payment for goods and services while maintaining positive relationships with vendors and internal partners.
This entry-level role provides an opportunity to develop accounting skills in a dynamic, purpose-driven CPG environment. The A/P Clerk works closely with the Staff Accountant and other Finance team members to process invoices, reconcile accounts, and ensure compliance with internal controls and accounting best practices using NetSuite, Factura, and Bill.com.
Process and code invoices received via the AP group email, ensuring accuracy in location, department, GL number, class, and sales channel as applicable.
Upload, route, and manage invoices and payments through Factura, Bill.com, and NetSuite.
Review weekly and month-end A/P aging reports and reconcile them against vendor statements.
Support the A/P Supervisor to ensure invoices are approved in compliance with internal control policies.
Maintain and update vendor records in all relevant systems.
Prepare and schedule payments (wires, ACH, and checks), taking advantage of early payment discounts where applicable.
Monitor and resolve purchase order variances, ensuring proper documentation and credits are applied.
Assist with month-end closing, credit applications, and internal/external audits as needed.
Support administrative and clerical functions such as sorting and scanning mail, logging invoices, and maintaining organized digital files on the shared drive.
Respond promptly and professionally to vendor and internal inquiries to resolve issues efficiently.
Protect all company and vendor information by maintaining confidentiality.
Proactively seek learning opportunities to build accounting knowledge and strengthen technical skills.
Required:
High school diploma or GED.
Strong organizational skills and attention to detail.
Accurate data entry and general math skills.
Ability to follow established processes and maintain consistency.
Excellent communication and customer service skills.
Proficiency in Google Sheets and/or Microsoft Excel.
Willingness to learn new systems and contribute to a collaborative team culture.
Preferred:
Previous experience in an Accounts Payable or general accounting role.
Familiarity with NetSuite, Factura, or Bill.com.
Experience in a CPG, manufacturing, or multi-entity environment.
Work primarily in a standard office environment.
Prolonged periods of sitting and computer use; occasional bending, stretching, or lifting up to 20 lbs.
Occasional extended hours to meet critical deadlines.
Regular interaction with vendors, department managers, and other internal stakeholders.
Ability to read and interpret numbers, reports, and financial data accurately.
This job description is not intended to represent all duties performed within this role. The A/P Clerk may be required to perform other job-related tasks as directed by the supervisor to support the Finance team and company operations.