Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Wellness resources

Summary:

The AP-Clients Specialist reports directly to the AP-Clients Supervisor and is responsible for full-cycle accounts payable processing. This role validates, processes, and ensures timely payment of invoices, check requests, and expense reports. The AP-Clients Specialist utilizes Sage Intacct, EZCAP 6.0, Microsoft 365 (Outlook, Teams, Excel, etc.), SAP Concur, Smartsheet, and on a daily basis and assists the Accounts Payable Lead and AP-Clients Supervisor with process improvement initiatives.

This position must maintain strict confidentiality of all department and company information, including information protected by HIPAA.

Duties and Responsibilities

Serve as the primary point of contact for vendors, suppliers, and employees by responding to inquiries and researching discrepancies.

Analyze, prioritize, review, and audit invoices, expense reports, and check requests; obtain required approvals and ensure proper coding.

Accurately and timely enter expense reports and invoices into SAP Concur.

Accurately and timely record transactions and process payments using Sage Intacct and EZ-CAP 6.0.

Download invoices and statements from vendor websites in Excel or PDF format and set up and schedule ACH payments as required.

Manage positive pay processes, weekly check stock inventory, and upload payment documentation in Sage Intacct.

Review and properly age invoices using the Aged Trial Balance.

Periodically review stale-dated checks and ensure proper resolution.

Reconcile vendor statements and maintain organized account files.

Assist with monthly close and special projects, including monitoring recurring charges and performing accounts payable reclassifications to ensure proper expense matching by period.

Maintain accurate information related to the Company's 1099 policy and manage year-end 1099 reporting activities.

Assist the Accounts Payable Lead, AP-Clients Supervisor, and Controller with audit requests from health plans and external accounting firms.

Complete additional assignments and special projects as assigned by the AP-Clients Supervisor, Finance Manager, Controller, CFO, or other administrative team members.

Minimum Job Requirements

Associate's degree or an equivalent combination of education, training, and experience, or a minimum of two years of accounts payable processing experience required.

Knowledge of Sage Intacct, EZ-CAP@, and SAP Concur preferred.

Ability to work onsite a minimum of two days per week to perform check runs and distribute mail.

Skill and Abilities

Strong organizational, analytical, and written and verbal communication skills in English.

Intermediate to advanced Excel skills required.

Proficiency in Microsoft 365 and general PC applications.

Ability to manage multiple tasks while maintaining productivity and quality standards.

Ability to work effectively in a professional, collaborative environment.

Ability to work independently with minimal supervision while adhering to departmental standards.

Flexible work from home options available.