Job Overview
The Accounts Payable Coordinator is responsible for managing all vendor-related payments and ensuring the timely, accurate, and organized execution of Cortavo’s accounts payable function. This includes reviewing and processing vendor invoices, coordinating payment schedules, maintaining accurate records in QuickBooks Desktop and QuickBooks Online as well as resolving any vendor-related discrepancies. This role will also provide regular reporting on vendor aging and financial obligations to support strategic decision-making by management. This is a hands-on, detail-oriented role that requires a strong sense of ownership, a process mindset, and effective collaboration with internal departments and external vendors.
The Accounts Payable Coordinator will report directly to Cortavo's CEO in the interim until the Accounting Manager is hired.
Accounts Payable Responsibilities:
Review and verify vendor invoices for accuracy, general ledger (GL) coding, and appropriate approvals
Record all vendor invoices in QuickBooks Online in a timely and accurate manner
Maintain an organized workflow for invoice approvals and payment processing
Prepare and maintain a weekly payables run list to review with the CEO
Process payments via bank portal, ACH, checks, and other platforms as applicable
Set up and manage payments for utilities, software subscriptions, and vendor retainers
Monitor ISP and critical vendor payments daily to ensure account continuity and timely offboarding
Track recurring payments and maintain updated vendor contact and payment info
Investigate and resolve declined or failed payments quickly, updating methods as needed
Reconcile vendor statements monthly and ensure aged payables are cleared in a timely manner
Maintain accurate and auditable records for all payables, approvals, and disbursements
Collaborate cross-functionally with purchasing, IT operations, and executive team on budget alignment, contract compliance, and vendor onboarding
Prepare and present weekly and monthly reports on accounts payable status, including disbursement activity and pending liabilities
Miscellaneous Responsibilities:
Cross-train on accounts receivable function in order to provide backup support, including but not limited to sending monthly invoices, reviewing invoice disputes and communicating dispute resolution to customers, performing collections activities through customer outreach via email and phone, monitoring incoming payments and communicating status aging AR status to executive team
Identify and implement opportunities for process improvement within the accounts payable function
Ensure discretion and confidentiality in all financial matters, maintaining the highest level of integrity and professionalism
Other duties and accounting/finance-related projects as assigned by the executive team
Tech Stack:
QuickBooks Desktop
QuickBooks Online
monday.com
Salesforce
Vendor portals and bank information
Required Skills & Qualifications:
Bachelor’s degree in accounting, finance, or related field is preferred
Minimum 3 years of professional experience in accounts payable or similar accounting role
Strong understanding of accounting principles and accounts payable processes
Highly detail-oriented with strong organizational skills
Excellent analytical and problem-solving skills
Demonstrated ability to work independently and take initiative
Effective communicator, both written and verbal
Work Environment:
Competitive salary, as well as employer, contributed health benefits
Unlimited paid time off
Atlanta, GA office location
Access to a Company cell phone plan
A seat on an energetic team that collaborates and pushes each other to be better
A fast-paced but cooperative environment with endless potential for growth
Celebration events for team and Company successes throughout the year
Flexible work from home options available.