Accounts Payable & Front Desk Coordinator

Location: Westgate Surgery Center – Glendale, AZ
Company: United Surgical Partners International (USPI)

POSITION SUMMARY

Westgate Surgery Center, a USPI facility, is seeking a reliable, professional, and detail-oriented Accounts Payable & Front Desk Coordinator. This hybrid role provides vital support to the Business Office by performing all accounts payable functions while also serving as the first point of contact for patients, physicians, staff, and vendors at the front desk.

The ideal candidate demonstrates strong organizational skills, excellent communication, a high degree of confidentiality, and the ability to work efficiently under pressure. This position requires sound professional judgment, accuracy in financial tasks, and a personable, service-minded approach to patient and visitor interactions.

KEY RESPONSIBILITIES

Accounts Payable Duties

• Perform accurate data entry of all accounts payable invoices.
• Code and match invoices to packing slips; reconcile vendor statements.
• Run monthly close processes and generate required reports.
• Prepare weekly preliminary check runs to determine cash requirements.
• Finalize vendor check runs and maintain complete, organized vendor files.
• Maintain monthly financial records and assist with year-end 1099 preparation.
• Ensure compliance with facility policies, corporate procedures, and all Federal, State, and local regulations.

Front Desk & Reception Duties

• Serve as the primary point of contact for patients, families, physicians, vendors, and staff.
• Admit patients, process required paperwork, and update demographics in the system.
• Collect and document patient balances in the billing system; handle funds according to office procedures.
• Answer and route incoming calls in a professional, courteous manner.
• Assist with chart preparation and general business office tasks as needed.
• Provide coverage at other facility locations as required.

QUALIFICATIONS

• High School Diploma or equivalent required.
• 3+ years Accounts Payable experience , preferably in a hospital, medical practice, or clinical setting.
• Experience using Oracle Financials or other ERP systems.
• 3–4 years healthcare collections experience strongly preferred.
• Knowledge of reimbursement practices for Managed Care, Medicare, Medicaid, Workers’ Comp, and Commercial plans.
• Medical terminology experience beneficial.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with standard office equipment and computer systems.
• Ability to type 45–60 WPM.
• Must be reliable, dedicated, personable, and detail oriented.

Required Skills

Required Experience

QUALIFICATIONS REQUIRED:

1.High school graduate.
2.Three years previous accounts payable experience preferable in a hospital or clinical environment.
3.Experience using Oracle Financials or other ERP related system.
4.Must have the skills necessary to operate the office equipment required to fulfill job duties.
5.Ability to write routine reports.
6.Medical terminology and computer experience beneficial
7. Good communication skills.
3-4 years previous collections experience required, with emphasis on healthcare insurance collections of all types.
Must have extensive knowledge of claims reimbursement and collection efforts for Managed Care, Medicare, Medicaid, Workers Comp, Commercial plans, etc
Medical terminology
Type45-60 WPM
High School Diploma or equivalency