Job Description

Management & Leadership

• Lead, mentor, and evaluate the Accounts Payable team (6 teammates), providing constant support and ensuring high levels of productivity, accuracy, and professional development.
• Manage daily AP workflow, including setting and monitoring performance metrics for the AP function.
• Oversee timecard review and adjustment processes for AP teammates.

Operations & Payment Execution

• Direct the high-volume, full-cycle payment process for all consolidated entities, including performing twice-weekly ACH and Check Runs and resolving all payment exceptions.
• Administer procurement compliance, including the approval of Fixed Assets in the workflow system and processing initial invoices for new clinics.
• Provide critical administrative support related to clinic operations.

Compliance & Financial Closing

• Manage Accounts Payable month-end closing activities, including the preparation of complex accruals for allocated expenses, and supporting the financial process.
• Ensure adherence to all tax compliance requirements by managing and tracking Property Tax and Sales Tax.
• Process void checks and place stop payments with the bank (BOA) as needed.

Vendor & Administrative Systems

• Manage the end-to-end vendor lifecycle, including new vendor setup, obtaining W9s, handling vendor communications, and maintaining accurate master files and banking information.

Qualifications

• 5+ years of progressive experience in Accounts Payable, with a minimum of 3 years in a leadership or supervisory role.
• Veterinary AP management experience preferred, although we will also consider strong candidates from other industries.
• Proven ability to manage high-volume, deadline-driven AP environments.
• Exceptional system skills; extensive experience with a major ERP system. Flexi Software experience is a plus. Strong Excel skills.
• Excellent communication skills, both verbal and written, for managing staff and engaging with vendors, clinic staff, operations, and DVM partners.
• A positive, can-do attitude; strong people skills/emotional intelligence; willingness to roll up your sleeves and chip in to help the team.